Issued Sept. 2010 – Rev. 0 UCD RFC
University College
Dublin
UCD RFC
Safety Statement
__________________________________________
Completed By: Eddie Conlon
Date:23/09/10
Issued Sept. 2010 – Rev. 0 UCD RFC
Introduction
UCD Rugby Football Club (the “Club”) is administered by the Executive Committee,
which is elected on an annual basis by the members at the Annual General Meeting.
The Executive Committee is responsible for the running of the Club and the health
and safety of members forms part of this responsibility.
The Executive Committee appoints a Director of Rugby (the “Director”), who has
experience in the game of rugby and dealing with players. The Director in the course
of his duties identifies and deals with specific safety issues as they arise. The
coaching staff identify the correct level for players to play at. The Director also
monitors the facilities (provided and managed by University College Dublin (“UCD”)
on behalf of the Club. This acts as a double check.
We comply with UCD and Irish Rugby Football Union (“IRFU”) directions on
individual and player welfare activities.
We have also reviewed the IRFU draft club’s safety plan to identify where relevant to
the Club. Much is relevant and dealt with by UCD, in their role in providing and
managing the facilities used by the Club.
The object of the Game is that two teams of fifteen or seven players each, observing
fair play according to the Laws and sporting spirit, should by carrying, passing,
kicking and grounding the ball, score as many points as possible, the team scoring the
greater number of points being the winner of the match.
The Laws of the Game, including the standard set of variations for Under 19 Rugby
and Sevens Rugby, are complete and contain all that is necessary to enable the Game
to be played correctly and fairly.
Rugby Union is a sport which involves physical contact. Any sport involving physical
contact has inherent dangers. It is very important that players play the Game in
accordance with the Laws of the Game and be mindful of the safety of themselves and
others.
It is the responsibility of the player to ensure that they are physically and technically
prepared in a manner which enables them to play the Game, comply with the Laws of
the Game and participate in accordance with safe practices.
It is the responsibility of those who coach or teach the Game to ensure that players are
prepared in a manner which ensures compliance with the Laws of the Game and in
accordance with safe practices.
The Executive Committee on behalf of the members are confident that this statement
addresses many of the key safety concerns that face the Club, but are also conscious
that constant monitoring is required.
Issued Sept. 2010 – Rev. 0 UCD RFC
Club Details
Please outline the sporting activities undertaken by your club.
1.
Rugby Union
Please provide the names, e-mail addresses and mobile telephone numbers of all club officers. Note that
in the event of any emergency UCD may use these details to contact club officers.
2.
Name Position E-mail Mobile
Position Name E-mail Mobile
President Dr. Hugh Brady - -
Director of
Rugby John McClean
John.mcclean@ucd.ie 087-2354866
Chairman David Carrigy chairman@ucdrugby.com 087-2211853
Club Captain Andrew
Cummiskey - -
Junior Section
Chairman Rory Timlin
- -
Hon. Club
Secretary Luke Hickey
- -
Health & Safety Eddie Conlon Edward.conlon@jacobs.com 087-9580659
Manager 1stXV Kevin Kenny kkenny@clancourt.ie 086-8269700
J1 Manager Shane Geraghty shane.geraghty@dilloneustace.ie 086-6086455
Chief Medical
office Derry Daly
087-2582034
Club
Administrator Rosemary Deevy
infor@ucdrugby.com 087-4160434
Please confirm the club officer responsible for disseminating the contents of this document to all club
3. members.
Director of Rugby, Chairman and Health and Safety Officer
Please confirm the club officer responsible for reporting in person all accidents involving club members to
4. the Sports Development Manager
Director of Rugby and Health & Safety Officer
Please outline the clubs policy on how a club trip is defined and how it differs from non club sanctioned
5. activities of club members
Club trips are approved by Executive Committee and if required in an urgent situation by the chairman
First Aid Provisions
Every club must have a designated trained first aider. Please name them here. If clubs wish to
6. partake in first aid training they should contact the Sports Development Manager.
Chief Medical Officee
Vehicle Usage
Issued Sept. 2010 – Rev. 0 UCD RFC
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􀂃 All vehicles used during club activities must be roadworthy, adequately insured and driven with
due care and consideration at all times.
􀂃 When using a private vehicle during club activities (including the towing of loads) the personal
insurance of the driver is responsible for any loss or damage. Ensure that your insurance policy
provides cover for these activities.
􀂃 Vehicles must only be driven by appropriately licensed drivers.
􀂃 When towing trailers due regard as to the nature, size and weight of the load must be taken.
􀂃 If using UCD vehicles all UCD vehicle safety rules must be adhered to. These will be outlined
to approved drivers only by the UCD Traffic Manger.
􀂃 If hiring minibuses or other vehicles for club outings only those named as drivers (with the
appropriate drivers license) are insured to drive the vehicle. Other club members must not
drive. Only minibuses fitted with seat belts should be hired. Check insurance and driver status
with the hire company before hand.
􀂃 When driving abroad always ensure that you adhere to local traffic laws, that you are
adequately insured and that your license covers you to operate a vehicle of that type in that
jurisdiction.
Purchase Of Services
8.
Where a club uses the facilities of a service provider (e.g. windsurfing school, dive centre, outdoor
pursuits centre) or equipment belonging to a service provider an officer of the club must ensure that
the service provider has public liability insurance. A copy of the certificate of insurance should be
obtained by an officer of the club prior to the use of the venue or equipment. Ensure that the
insurance policy wording does not exclude any of the activities that your club will be participating in.
If the service provider cannot provide a certificate then the club should use an alternative service
provider. If any assistance is required then contact safety@ucd.ie / Sports Development Manager.
Equipment Issues
Some clubs use equipment, the failure or malfunction of which could lead to serious personal
injury e.g. sub aqua, boat clubs, etc. Please outline below your equipment maintenance policy /
programme and the responsible club officer.
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The following must be noted:
􀂃 All club equipment must be maintained in a safe condition
􀂃 All equipment must be maintained and serviced as per the manufacturers instructions and / or
national governing body guidelines
􀂃 Only trained / competent persons may repair equipment
􀂃 All persons must be trained as necessary in the safe use of all equipment supplied to them
􀂃 Equipment must only be used for the purpose intended by the manufacturers
􀂃 All equipment must be stored, transported and used in a safe manner
􀂃 Damaged or unsafe equipment must never be used
􀂃 All equipment must be subjected to a visual inspection for defects before use (in some
instances a written record of this inspection may be required)
􀂃 Clubs must maintain a register of club equipment and maintenance of same where necessary
Club equipment or equipment belonging to the University must not be loaned to third parties who
are not members of the club. A club member must not borrow club equipment for use by third
parties even if the club member is present or in the group using the equipment.
Please outline your clubs policy on loaning equipment to club members; please include details of
club officer responsible for overseeing policy; records of loaned equipment; criteria for borrowing
equipment, etc.
10.
Leader : Novice Ratios
Issued Sept. 2010 – Rev. 0 UCD RFC
11.
Where a national governing body issues guidelines on trainer/leader : trainee/novice ratios then
these must be adhered to.
Please see appendix B
Club Trips
12. All clubs must notify the Sports Development Manager of all foreign trips well in advance.
Failure to notify trips in accordance with the above provisions may invalidate insurance cover
and may lead to sanctions against the club.
Signed:
Chairman Health and Safety officer
Issued Sept. 2010 – Rev. 0 UCD RFC
Club Risk Assessments
Please outline any hazards or risks associated with your clubs activities and how the club will minimise the risk to its members and
other third parties who may be at risk.
Hazard / Activity
With Potential To Cause Harm Hazard / Risk Control Measures Risk (High, Medium, Low)
Injury While Playing Please see Appendix A Low
Pitches and Facilities Please see appendix A Low
Crowd Issues Please see Appendix A Low
Travelling to Matches Use Public transport where feasible, failing that inspect cars before
departing to ensure car is in good working order and travel to match in
groups leaving extra time
Low
Issued Sept. 2010 – Rev. 0 UCD RFC
Appendix A
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Risk Assessment
1. Injury while playing the game
Injury can occur to players during matches or during training. Injuries can vary in levels of
serious. The aim is to try and eliminate the most serious injuries and minimize more minor
injuries.
Risk management and mitigation measures:
Player identification. Players are identified as they enter the club for the first time.
Player Registration forms should be completed by 1st year students. This includes
basic details, playing history, experience, positions played.
All players must be registered with the IRFU.
All teams are insured by the club through the IRFU insurance scheme.
Coaches. There is an array of coaches in the club with significant experience in
coaching and in most cases in the playing of the Game. Many of these coaches have
attended IRFU coaching courses.
Season Preparation. All teams prepare for the season in advance of playing any
games. This includes improving fitness, which assists in injury prevention.
Training and equipment. Scrum machines and contact pads are used to train/ coach
players in a safe manner and thus to reduce the potential for injury.
Most teams have medical personal in attendance at competitive matches. This
includes physiotherapists and medical doctors. All matches played in Belfield have
the back-up of the trained Sports Centre staff and Emergency Services.
The club has a significant medical panel. These doctors help deal with player
welfare matters.
UCD has a protocol in place for calling ambulances to pitches on campus. The Club
has applied this protocol in the past and will continue to do so.
Facilities, such as ice baths, gyms, high performance unit, are available to players.
The use of these facilities correctly may assist in the reduction of injury.
2. Injury Management
Injuries do occur. The response to these injuries is important, and how those injuries are
managed, can reduce their impact.
Risk management and mitigation measures:
Initial assessment, where possible, of injury by medical personal on site.
Transport to A&E, as appropriate. All teams have coaches & managers who assist
with this.
Access to O’ Neill’s Physiotherapy Centre on campus allows injury identification
and rehabilitation.
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Follow up with players by coaches, managers and medical staff.
The player is responsible to ensure that any injury sustained is managed in
accordance with the medical advice received.
3. Pitches and Facilities
It is vital that pitches and all facilities used by the Club are safe, prior to being used. This is
addressed by UCD through the Sports Department/ Sports Centre, who own and manage all
pitches and facilities on campus.
Risk management and mitigation measures:
Sports Centre/ UCD Health and Safety Statement;
Protocols within UCD for making facilities (Changing rooms etc ) available, only
when safe to do so;
Sports Department input into assessing whether or not a pitch playable. UCD has
discretion over whether or not pitches are playable and thus available. This is
communicated to the Club as is required;
Match Officials have discretion to decide if they feel pitches are playable or not.
At away fixtures the Coach/ Mangers would raise any concerns with the Referee.
4. Crowd issues
The Club is also aware of potential safety issues coming from attendance by spectators at
matches. UCD has responsibility for public safety on campus. Thus all “Home “fixtures are
dealt with by UCD. The exception to this is the annual colours match, which may be a
“Home” fixture, but held off campus.
Risk management and mitigation measures:
UCD/ Sports Centre safety statement
UCD Bowl safety statement. This is produced by UCD and is a detailed safety
document for the Bowl where the Club’s matches with significant spectator
attendance (1st XV and U.20) are held.
The Colours Match is held normally in Donnybrook Rugby Ground of the Leinster
Branch I.R.F.U (“LBIRFU”). This game is organised between the Club and Dublin
University, under the auspices of the IRFU. There are detailed safety procedures in
place for this venue, as managed by the LBIRFU. There is also a safety statement
specifically produced on an annual basis for this match, which has involvement
from the Gardai.
Issued Sept. 2010 – Rev. 0 UCD RFC
Appendix B
CLUB DRAFT
SAFETY STATEMENT
This Club Draft Safety Statem ent is published
as part of a series of guidance docum ents being
published by the Irish Rugby Football Union.
It reects the changes that have taken place in the
wider context of providing a safe environment for
club activities.
The Club Draft Safety Statem ent (C.D.S.S)
is published to assist those in positions of
responsibility in Rugby Clubs to discharge
statutory duties and com ply w ith ‘best practice’.
This document is a working document which will
be reviewed and updated in line with knowledge
and experience of im plem entation.
The C.D.S.S is not intended to be prescriptive or
indeed the only m ethod to discharge the H ealth,
Safety and Welfare duty. It seeks to establish a
standard which can be exceeded or achieved by
alternative methods.
It is hoped therefore that those w ith positions of
responsibility within clubs will !nd the information
a useful source of reference in their efforts to m eet
the common goal of creating a safe environment
within which the club activities take place.
Eam onn O ’Boyle,
Safety Consultant
This safety statement should be used for
guidance purposes only and is not specic
to any individual club. It is advised that an
experienced consultant should be sought for
the development of the document.
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1. Policy 4
2. Scope 4
3. Responsibilities of various personnel 4
4. Im plem entation and operation 7
5. Hazard identication, risk assessment and risk control 8
6. Safety signage 11
7. Training 11
8. D ocum entation and reporting 12
9. Em ergency preparedness and response 12
10. Sum m ary 12
11. C onclusion 12
12. Appendices:
• Hazard identication report 14
• Accident report 14
• Accident report w itness statem ents 15
• Q uarterly health and safety audit 16
• C leaning of !oors (C hecklist) 18
C ontents
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(a) Chairman
He will ensure that:
• Adequate resources are m ade available so that
the Safety Policy can be carried out efciently
• The m em bers of the G eneral C om m ittee are
fully aw are of their responsibilities in relation to
occupational safety and health
• All m em bers are accountable for their
perform ance in relation to occupational safety
and health
• The Safety Statem ent is review ed regularly and
its operation m onitored
(b) General Committee
They w ill ensure that:
• Safe system s and practises are incorporated into
all activities in the club
• All activities are continually m onitored and that
any potential unhealthy or dangerous practices
are reported and eradicated
• Any specialist or H& S training, if required, is
discussed, authorised and put into practise
• Any w ilful breach of safety rules is reported and
that the club disciplinary procedure is activated if
it is deem ed necessary
1. Policy
The M anagement of XXX RFC , being the G eneral
C ommittee, are committed to compliance w ith the
Safety, Health and W elfare at W ork A ct 20 0 5 and in
doing so w ill provide for all its m em bers an environm ent
that is as safe and healthy as is reasonably practical and
w ill com ply w ith all relevant statutory requirem ents.
XXX RFC w ill provide a safe system of operation through
the provision of appropriate information, instruction,
training and supervision. The co-operation of every
m em ber is expected and all m em bers are rem inded
that statutory obligations are the m inim um standard for
w hich they are responsible.
2. Scope
The provisions of this statem ent w ill apply to all XXX
RFC members, visitors and outside agencies such as
C ontractors, ESB, etc. and to any agency that may
from tim e to tim e have to affect deliveries or to service
equipm ent w hich is located on the prem ises.
5
3. Responsibilities
(c) Secretary
He will ensure that:
• The Safety Statem ent is circulated to the appropriate
personnel and that it is w idely available in the club
through notice boards, team managers, etc.
• Any am endm ents to the Safety Statem ent as m ay be
m ade from tim e to tim e are included in an updated
version as soon as possible
• Any discussion, reports or suggestions relating to
the Safety Statem ent w hich are raised at G eneral
C om m ittee M eetings are recorded and actioned
• Any Accident Reports, Hazard I.D . Reports, H& S
Audits etc. are retained as club records and
reported outside the club as decided by the
G eneral C om m ittee
• Any correspondence relating to H ealth and Safety is
brought to the attention of the G eneral C om m ittee
and any subsequent actions are recorded
(d) Grounds Chairman
H e w ill ensure that:
• M achinery such as grass m ow ers are used only by
authorised and experienced personnel
• All equipment and machinery is securely locked
aw ay w hen not in use
• The prem ises are properly secured w hen not in use
and not available for any ad hoc activities
• Third party contractors do not commence w ork of
any kind unless evidence of insurance and safety
legislation com pliance is forthcom ing. In his absence
the G rounds C hairm an w ill request a m em ber of the
G eneral C om m ittee to deputise
• Any incursion or unauthorised entry is prevented
and, if unable to prevent such, w ill report such
incursion to An G arda Síochána
• A fully-equipped First Aid Kit is available on site at
all tim es
• W aste and refuse are managed and collected by the
appropriate agency
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(e) B ar Chairman
H e w ill ensure that:
• All functions in the clubhouse have the prior
authorisation of the G eneral C om m ittee
• The documentation in relation to the booking of
functions is properly com pleted prior to the function
taking place
• A doorman is in place for all functions, w ith the
exception of after m atch activities
• That all non-m em bers entering the clubhouse for
functions sign the guest book prior to entering the
inner prem ises
• There is alw ays a senior club m em ber present to
supervise the function
• The toilets and dance !oor are inspected at least
once per hour and that all spillages are im m ediately
cleaned up
• G uests do not bring any item s onto the prem ises
w hich could endanger other guests
• All functions are closely supervised and that guests
do not engage in ‘horse play’ of any kind
• Persons using disco or m usical equipm ent com ply
w ith any instructions from the supervisor
• N on-m em bers w ho are allow ed to prepare functions
do not clim b above ground level
(f) Coaches
They w ill ensure that:
• All coaching activities in the various sections are
carried out according to guidelines laid dow n by the
C lub C oach
• Sufcient coaches are available to ensure safe
supervision of any particular section
• Specialist equipment such as w eights, scrummaging
machines, tackle bags, etc. are used only if there are
qualied supervisors present
• W eights training is not permitted in the
under-age sections
• U nder-age m em bers are not allow ed to engage
in ‘horse play’ either on the club prem ises or on
transport hired by the club
• Persons w ho are not paid-up m em bers are not
allow ed to use the club’s facilities
• M edical kits are immediately available for both
training and m atches
(g) M embers
They w ill ensure that:
• They are aw are of the provisions of the Safety
Statem ent and that they operate w ithin those
provisions at all tim es
• They take no action w hich could endanger either
them selves or their fellow -m em bers
• They are familiar w ith the location of re
extinguishers
• They are familiar w ith all re exits on the club premises
• They com ply w ith any safety directives w hich m ay
be issued from tim e to tim e
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(h) H ealth and Safety Representative
The H & S Representative w ill be nom inated by the
G eneral C om m ittee on an annual basis and w ill be
responsible to that body to ensure that health and
safety is m anaged in a proactive m anner w ithin the
club and that all club activities are in keeping w ith the
m aintenance of a safe environm ent. H e w ill:
• M onitor health and safety issues w ithin the club
and make recommendations, if necessary, to the
G eneral C om m ittee
• That a num ber of m em bers are trained on
an annual basis in First Aid and the use of
re extinguishers
4. Im plem entation
and operation
To actively carry out the club’s policy in relation to
health and safety, to maintain a general consciousness
of safety and to promote a safe club environment, the
follow ing should be kept in place:
• G eneral stew ardship by the Safety Representative
and the G eneral C om m ittee of H ealth and Safety
policy in the club
• Prom oting aw areness of safety issues through such
m eans as poster cam paigns
• G iving safety instructions regularly to the under-age
sections of the club
• U sing external expertise to maintain re
extinguishers, training in same and in First A id
• Proper reporting of accidents or dangerous
occurrences action to prevent recurrence
Identication of hazards and assessment of risks
should be an ongoing process and any identied
hazard or risk should be immediately reported to the
Safety Representative. The hazard or risk should be
immediately assessed as ‘high’, ‘medium’ or ‘low ’ and
appropriate action taken depending on its level.
This is a very im portant aspect of our safety policy and it
is expected that w hen an area is audited for safety, it w ill
be found that any accidents, injuries, collisions, hazards,
etc., w ill have been properly reported and documented.
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Hazard identication and associated risk control w ithin
a club should include the follow ing:
(a) V isitors/Third Parties:
Hazard Assessment: Medium
M ain H azards
• C ontact w ith m oving vehicles
• Steps around clubhouse and adjacent to pitches/
all-w eather pitches
• Specialist equipment (scrum machine, gym
equipment, w eights, etc.)
Risk Control
• All steps and inclines to be signed/colour-coded
• All cars, third party vehicles to move w ithin the club
speed lim it
• N o access by any third party to gym/specialist
equipm ent
(b) A ccess/Egress (all buildings):
Hazard Assessment: Medium
• All doorw ays, corridors must remain unobstructed
• Fire doors must be kept closed but not blocked
or locked
• Exit doors must be kept clear at all times
• C learw ays for am bulance access m ust never be
blocked by parked cars
5. Sam ple of hazard
identication, risk assessment
and risk control w ithin a club
(c) Contractor Safety/Responsibility
Hazard Assessment: Medium
The necessary presence of contractors (trade or
service suppliers paid to carry out certain w orks) may
create hazardous situations by the use of unsafe
m aterials or equipm ent. The club w ishes to ensure the
safety of contractors and w ill:
• B rief all contractors on safety and issue them
w ith a copy of this Safety Statem ent before any
w ork commences
• N ot allow the use of m echanical or access
equipm ent unless express perm ission is given
• Require contractors to brief their em ployees on
club safety requirem ents
• H ave a club m em ber accom pany any
occasional visitors
(d) Cuts and Contusions
Hazard Assessment: Medium
C uts and contusions can result from glass breakages,
impact w ith sharp edges, collisions during training or
match situations, falls, etc. To ensure safety:
• A ll glass breakages must be cleaned up and
binned im m ediately
• H ave ongoing m onitoring to eradicate all sharp
edges/corners
• Have pitches examined for sharp objects after
any events
• Have complete First A id kits available in changing
room s and clubhouse
• Ensure that a num ber of m em bers undergo First Aid
courses every year
9
(e) Electricity
Hazard Assessment: High
M is-use of electricity can result in fire, explosion,
personal injury and even death. C lub members
should never:
• Attempt any kind of repair or maintenance of
electrical equipm ent or installations
• Jam w ires into sockets using matchsticks etc.
• C onnect pow er tools to light sockets (unearthed)
• Insert plugs into w rong sockets
• U se the w rong fuse for the current the equipm ent
is carrying
All members/staff should:
• Assume all electrical circuits/cables are ‘live’ until
proven otherw ise
• Sw itch off sockets before removing plugs
• Learn w hat to do in the case of electrical shock. Ensure
source is isolated before attem pting any rescue
• Report any discolouration or burn marks on plugs
G eneral: O nly a qualied electrician may attempt any
electrical w ork. A ll contractors should be referred to the
services map (Appendix XX) indicating both overhead
and underground electrical and should also be referred
to the ‘special conditions’ section of ESB C ode
980 320 30 (Appendix XX)
(f) Fire
Hazard Assessment: Medium
There is alw ays a risk of re and this risk can be
heightened through, for example, careless smoking,
unsupervised use of electrical equipment, poor w aste
management, etc. The risk can be minimised through:
• The total prohibition of smoking in any enclosed
area on the club prem ises
• Proper management of the kitchen area
• H aving w ell-serviced fire extinguishers in
num erous locations
• Ensuring good w aste m anagem ent on site
A dditional measures:
• All extinguishers should be regularly audited by third
party expertise
• All re escapes should be clearly indicated and kept
clear/unlocked at all times
• U se of electrical equipm ent m ust be
carefully controlled
• Staff/members/visitors should be aw are of the
action to be taken in the event of re
(g) Functions
Hazard Assessment: Medium
The clubhouse is available for hire to suitable third
parties for private functions. As those present at such
functions may not include club members, any risk to
safety m ust be m inim ised through close supervision by
a senior club member. Risks can be minimised by:
• N ot allow ing those involved to clim b above floor
level or to use ladders to put up decorations prior
to the function
• N ot allow ing any substance to be spread on the
dance !oor beforehand
• Ensuring that the persons hiring the prem ises
understand and undertake to abide by any
instructions issued
• Ensuring that the entrance door is m anned by a
person com petent to do so
• Insisting that all those attending the function sign in
on the book provided for that purpose
• Strictly enforcing the ‘no-smoking legislation’
• N ot allow ing any ‘horse play’ on the dance !oor
• Ensuring that the dance !oor and toilet !oors are
exam ined for spillages at least every hour
• Indicating through an announcement w here the re
exits are
• Ensuring that those using m usical equipm ent have
good electrical gear
• N ot adm itting any person w ho is obviously intoxicated
• N ot further serving alcohol to any person w here the
bar staff feel it is inadvisable
• Ensuring that all exterior lighting is in good w orking order
• Ensuring that bottles or glasses are not brought out
of the prem ises
(h) Floor Treatment
Hazard Assessment: Medium
All !oors should be cleaned regularly and kept free from
debris or obstacles and in particular:
• The dance !oor and tiled area in the bar should be
inspected at least every hour during function by the
Function Supervisor and any spillages should be
im m ediately cleaned up
• Persons hiring the function area are not to spread
any substance on the dance !oor
• All mats should be regularly lifted and the !oor areas
underneath cleaned
(i) Toilets
Hazard Assessment: Low
In the interests of good health it is essential that all
toilets/w ash areas are maintained to a high standard
and, further:
• C leaning of toilets w ill be certied by signing the
form provided
• Smoking is forbidden in the toilet areas
• D uring functions, the Supervisor should regularly
inspect toilet areas and have any spillages cleaned up
• C isterns should be left running to prevent odours in
the toilet areas
( j) B ins
Hazard Assessment: Low
Bins w ill become a health hazard if not attended to or
allow ed to over!ow . They should be monitored by the
G rounds C hairman and Bar C hairman and, further:
• All debris on !oors should be immediately deposited
in the bins
• Ef!uents such as oil, etc. should not be deposited
in bins
• The w aste m anagem ent policies of the Local
Authorities should be observed w hen using bins
• Bins should be closed at all times and should be left
out to avail of the area refuse collections
• C lub m em bers should not deposit any dom estic
w aste of grass cuttings in club bins
(k) K itchen/B ar
Hazard Assessment: Medium
The kitchen/bar area can account for accidents through
slips, burns from hot surfaces, cuts from knives and
glass etc. It is an area w here a high standard of hygiene is
required and only authorised persons should use either
of these areas. Further actions should include:
• Keeping access doors locked at all times, allow ing
only staff w ithin
• M aintaining the highest hygiene standards w hen
handling food
• C leaning up spillages im m ediately
• U sing the glass-w asher for all glass w ashing
• Keeping all surfaces clean at all tim es
• D ischarging all rem ains of food in the proper bin
im m ediately
• N ot allow ing any storage of kit or other items in the
kitchen area
• Keeping a com plete First Aid Kit in place
(l) Pest Control
Hazard Assessment: Medium
It is in the interest of general health that the
premises are kept vermin-free. Therefore:
• Any sighting/signs of vermin should be
reported im m ediately
• A pest control system should be operated by
an outside agency
• Eating or drinking on the premises should be
restricted to designated areas
(m) Injuries from games
Hazard Assessment: Medium
Injuries are a constant hazard in rugby and as
they cannot be anticipated, the club should be in
a position to react sw iftly to any minor or major
injury. The hazard can be minimised if:
• Training or gam es are alw ays supervised.
• The proper equipment, including pitch-lining
and !ags are in place
• O nly qualied referees are allow ed to ofciate
in organised gam es
• U nder-age players play w ithin their age group.
• Training is supervised by at least one coach.
• All coaches have at least the Foundation
C oaching course com pleted
• Players are encouraged to w ear head-gear,
body armour, etc.
• A First Aid Kit is present at all training
sessions/games
How ever injuries w ill happen and in such instance
there should be sufcient preparation in place
to ensure that the injured party is treated
immediately and that the injured party suffers no
additional pain or trauma through lack of action.
This can be enhanced by:
• H aving as m any coaches and support staff as
possible undergoing First Aid courses
• H aving com plete First Aid Kits for all sections
of the club
• Ensuring that all coaches/support staff are
aw are of the contact num bers for the D uty
D octor and local am bulance
• H aving a proper stretcher available at all tim es
• Ensuring that the am bulance approach is
alw ays kept clear
• Establishing and m aintaining liaison w ith the
local hospital
10
6. Safety
signage
The presence of safety signage enhances general safety
on the club prem ises and our duty of care to m em bers
and visitors alike. Health and Safety signage should
cover such topics as:
• Speed lim it to be observed
• Steps in various areas
• Surfaces w hich are likely to become slippery
• Steep grassy banks
• ‘Keep O ut’ signs for areas such as
com m unications m asts
• Locations of First Aid Kits
• Hygiene signs re food preparation, w ashing of hands, etc.
• Location of re extinguishers, re exits
7. Training
All persons involved in coaching or in support
staff for team s to undergo First Aid courses. All
persons involved in coaching of players should have
completed, as a minimum, the Foundation C ourse in
coaching. Those refereeing gam es at all levels should
have a basic course com pleted.
11
8. D ocum entation and reporting
It is essential that the documentation attached to this statement is completed by the senior club ofcial present
(e.g. Accident Report and W itness Reports) immediately, if any accident of any kind occurs. It w ill also be very helpful
if photographic evidence (digital camera or phone) can be attached. Routine documentation (cleaning of !oors) is
equally im portant as is m ay provide evidence on behalf of the club in the case of an accident. All such docum entation
w ill be handed over to the Secretary w ho w ill take action as directed by the G eneral C ommittee.
9. Em ergency preparedness
and response
The club must ensure, on an ongoing basis, that there are adequate numbers of M embers trained in First A id and the
use of Fire Extinguishers. Equally:
• N otices indicating action in the event of re should be displayed
• Local em ergency num bers should be prom inently displayed
• All re doors must be kept clear at all times
• W hen the club is unoccupied, the main gate must be secured to prevent unauthorised entry
10. Sum m ary
The purpose of this H ealth and Safety Statem ent is to:
• Provide a healthy and safe club prem ises for our m em bers and visitors
• C om ply w ith our statutory obligations
• D esignate responsibility for health and safety at the various levels of the club
• M inimise the risk of accidents/injuries/dangerous occurrences at the club
• H eighten aw areness of the health and safety issues w ithin the club
11. C onclusion
As a club w e have a duty of care to our members, visiting teams, visitors, members of the public using the facilities and
spectators and w e now recognise that duty by having this Health and Safety Statement in place. W e hope that this
statem ent w ill engender a spirit of co-operation in H ealth and Safety m atters am ong all our m em bers and all other
using our facilities.
12
13
14
Accident report sheet
This form m ust be com pleted in the event of any accident
Full N ame, A ddress and O ccupation of Injured Person:
Signature of person making this entry. If the entry is made by some person acting on
behalf of the injured person, the address and occupation of such must be given.
Is injured party a club member? Yes N o
D ate w hen entry made:
D ate and time of accident:
Place w here accident happened:
Cause and nature of injury:
A ction taken by club:
H azard I.D . report
D ate: Time: Location:
D etails of hazard:
Reported by:
A ction/closure:
Signed: (Safety Representative)
15
Accident report w itness
statem ent
N ame of injured person:
D ate of accident:
N ame of person making statement:
Statement:
16
Q uarterly health and
safety audit
D ate: A rea A udited:
A udited by: Time: from to
1. N o. of people in area:
2. W as area clean/tidy? Yes N o
If no, describe briey:
3. N o. of Fire Extinguishers: D ate of last Inspection:
4. A ccess/Egress D oors: C lear Blocked Comment
5. Floors: C lean Spillages O bstacles
6. Safety Signs: Visible N ot Visible N eeded
7. Fire D oors: C losed O pen C om m ent
8. Evidence of smoking in Prohibited A reas:
N o Yes C om m ent
9. B ins
Em pty Full C om m ent
10. H as there been any accident/injury in this area in the past quarter?
N o Yes D etails
11. H as the accident/injury been properly reported?
N o Yes C om m ent
12. Is lighting adequate in the area?
N o Yes C om m ent
13. H ave personnel received ! re extinguisher training?
N o Yes D etails
14. A re locations of ! re hydrants generally know n
N o Yes C om m ent
17
15. A re T hird Parties (non-members) entering the area?
N o Yes C om m ent
16. Is there equipment p lugged in?
N o Yes
17. A re w iring/plugs/sockets safe?
N o Yes D etails
18. If p rotective equipment/clothing is required, is it being used?
N o Yes D etails
19. A re all areas tidy?
Yes N o C om m ent
20. A re all chairs/stools in good w orking order?
Yes N o C om m ent
21. Is there evidence of eating/drinking?
Yes N o C om m ent
22. A re toilets clean/serviced?
Yes N o C om m ent
23. First A id K it available?
Yes N o C om m ent
24. Is speed limit on site obeyed?
Yes N o C om m ent
Report: C om m ent on any H ealth or Safety concerns not speci! cally covered by the
questions above and recommend actions w here it is felt necessary
Signed:
Title:
18
C leaning of Floors
Please make every effort to keep these !oors in good condition. These !oors w ere cleaned as follow s:
D ate: Time: Signature:

Reproduced with kind permission from Clonmel RFC and in association with
Eam on O ’Boyle and Associates Safety Consultants.
IRFU C onsultant Safety A dvisor
Eam on O ’Boyle and Associates
51 Cullensw ood Road
The Triangle
Ranelagh
Dublin 6
Ireland
DESIGN: WWW.DCOY.IE
Issued Sept. 2010 – Rev. 0 UCD RFC
Appendix C
Directors Eamon O!Boyle BE, M AI, CEng, FIEI and Violet O!Boyle BEd
Registered Office: The Leinster Partnership, Naas Town Centre, Sallins Road, Naas, Co Kildare
Registration Number 6341127


EVENT MANAGEMENT
&
SAFETY POLICY DOCUMENT
FOR
SPORTING EVENTS HELD
AT THE
BELFIELD BOWL
This document is prepared solely for UCD and relevant Statutory Bodies. It should not be
reproduced or copied without the written permission of Eamon OBoyle and Associates.
Prepared by Eamon O!Boyle and Associates
Client UCD
Version 1-4
Date 29th October 2007
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
INTRODUCTION 1
1. OVERVIEW
2. GENERAL INSTRUCTIONS
3. CODES OF PRACTICE
4. KEY ELEM ENTS
5. DRAW INGS
ORGANISATION AND STRUCTURE
6. INTRODUCTION
7. FIXTURES POLICY
8. ORGANISATIONAL CHART
9. EVENT CONTROLLER
10. EVENT SAFETY OFFICER
11. CHIEF STEW ARD
CROW D M ANAGEM ENT
12. INTRODUCTION
13. EVENT CONTROLLER / SAFETY OFFICER
14. GATES OPEN PROCEDURE
15. STEW ARDS
16. STEW ARD ALLOCATION
17. DUTIES OF STEW ARDS
18. GENERAL RESPONSIBILITIES OF STEW ARDS
19. DISABLED PERSONS
20. COM M UNICATIONS
21. M EASURES TO PREVENT OVERCROW DING
22. GROUND REGULATIONS
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
CROW D M ANAGEM ENT AND STATUTORY AGENCIES
23. CONSULTATION
24. GARDA LIASION ON M ATCH DAY
CONTROL AND COM M UNICATIONS 11
25. COM M UNICATIONS
26. CONTROL ROOM
27. COM M UNICATION FACILITIES
28. RADIO COM M UNICATION CHANNELS
29. COM M UNICATION PROCEDURES
30. EM ERGENCY INCIDENT COM M UNICATION PROCEDURES
31. CONTROL ROOM EQUIPM ENT
32. PA ANNOUNCER
33. RESPONSIBILITY
34. ENTRY M ONITORING
35. STEW ARD BRIEFING
36. M ATCH OFFICIALS BRIEFING
FIRE SAFETY 14
37. GENERAL
38. FIRE W ARNING SYSTEM
39. FIRE FIGHTING EQUIPM ENT
40. FIRE DUTIES
41. INSTRUCTION NOTICES
42. AREAS OF SPECIAL FIRE RISK
43. CAPACITY ANALYSIS
44. ENTRY AND ENTRANCE ROUTES
45. EXIT ROUTES
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
46. EXIT CAPACITIES
47. EM ERGENCY EXIT ROUTES
48. EM ERGENCY EXIT CAPACITIES
49. CIRCULATION AND EVACUATION ROUTES
50. OBSTRUCTIONS ON EM ERGENCY ROUTES
FIRST AID AND M EDICAL FACILITIES 18
51. ACCOM ODATION AND EQUIPM ENT
52. PERSONNEL
53. AM BULANCE PROVISION
EM ERGENCY PLAN 19
54. INTRODUCTION
55. DEFINITIONS
56. EM ERGENCY INCIDENT ORGANISATION
57. STOPPING OPERATIONS
58. EM ERGENCY ROUTES
59. ACTION IN THE EVENT OF A M AJOR INCIDENT
60. COM M AND
61. CODE W ORDS
62. EM ERGENCY PROCEDURES
63. EM ERGENCY SERVICES INFORM ATION
SAFETY POLICY
64. INTRODUCTION
65. POLICY M ONITORING
66. ANNUAL GENERAL M EETING
67. ORGANISING FOR SAFETY
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
68. M ONITORING SAFETY
69. LIASION W ITH STATUTORY AUTHORITIES
70. RISK ASSESSM ENT
71. M ETHODOLOGY
72. RESULTS
73. PA SYSTEM
74. STRUCTURES
75. ELECTRICAL INSTALLATIONS
76. PRE-M ATCH ENTERTAINM ENT
77. BABIES
78. LARGE FLAGS
79. VEHICLES
RECORDS AND M AINTENANCE 24
80. INTRODUCTION
81. EVERY FIXTURE
82. GENERATORS
83. FIRE AND EM ERGENCY SYSTEM S
84. TICKET COUNT
85. STEW ARDS
86. FIRST AID
87. M ONTHLY INSPECTIONS
88. BI-ANNUALLY
89. QUARTERLY
90. ANNUALLY
ENVIRONM ENTAL FACILITIES
91. SOUND
92. SANITATION
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
APPENDICES 35
A SAMPLE GENERAL INSTRUCTIONS
B SAMPLE PRE-EVENT MEETING AGENDA
C CONTINGENCY PLANS
D SCHEDULE OF DRAW INGS
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
INTRODUCTION
1. OVERVIEW
UCD will ensure, through the application of this policy, that the safety of staff and
visitors to Belfield Bowl for sporting events is assured at all times.
The UCD Director Of Sport is directly accountable for implementation of this policy
and for ensuring compliance with any other requirements as detailed by the
statutory agencies and authorities.
2. GENERAL INSTRUCTIONS
This document has been produced as a management tool and should be read in
conjunction with the General Instructions (G.I) for each event which will detail the
following:
Details of Key Personnel
Event Schedule
Areas in Use
Ticket Sales
Anticipated Numbers
Spectator Profile / Category
Stewarding Numbers
Departmental Information
Car Parking
First Aid and Medical
Media/TV
Venue Layout
Other Relevant Information
3. CODES OF PRACTICE
In the planning process of the safety management of the Event full recognition and
acknowledgement has been undertaken of the recommendations of the following
Codes, Acts and Regulations where these are considered relevant and practicable for
this event:
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
(a) Code of Practice for Safety at Sports Grounds issued by the Department of
Education January 1999.
(b) Code of Practice for Management of Fire Safety in Places of Assembly,
Department of Environment
(c) Code of Practice for Fire Safety of Furnishings and Fittings on Places of
Assembly. Department of Environment.
(d) Fire Services Act 1981
(e) Fire Safety in Places of Assembly (Ease of Escape) Regulations.
4. KEY ELEMENTS
It is noted that this Event Management Plan & Safety Policy is based on consultations
with the relevant authorities and interested parties. It has been prepared in
accordance with the appropriate codes of practice includes the following key
elements.
Organisation and Structure
Crowd M anagement
Control and Communications
Fire Safety
First Aid and M edical Facilities
Emergency Plan
Safety Policy
5. DRAW INGS
Drawings are submitted as a schedule in the Event Management & Safety Policy
Document.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
ORGANISATION AND STRUCTURE
6. INTRODUCTION
UCD proposes to provide a venue at the Belfield Bowl where they will conduct
sporting events under the auspices of various leagues and friendly matches.
It is also proposed that at the discretion of the UCD Director Of Sport the ground
may be provided to reputable third parties for similar type events.
In the event that this is the case then the duties that fall upon UCD personnel as
indicated below will thus fall to the third party utilising the venue.
7. FIXTURES POLICY
Fixtures will be conducted, managed and operated by the tenant to the highest
standards consistent with the safety of those attending, players, officials, staff
and local residents.
8. ORGANISATIONAL STRUCTURE
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
9. EVENT CONTROLLER
The Event Organiser will appoint an Event Controller for each fixture who will have
extensive experience as an Event Controller at sporting events. The Event
Controllers details will be listed on the G.I. for each event.
The Event Controller has the status and authority to take full responsibility for all
matters related to the management of the event. Among the responsibilities of the
Event Controller are the following:
Having overall responsibility for the management of the event;
Participation in consultation or information meetings with any or all of the
statutory bodies.
Assess the number of stewards required to manage the event, and ensuring
that familiarisation of the event for stewards is provided as appropriate;
Ensuring that the event is staffed by a sufficient number of competent staff.
UCD Matches
Belfield 2007-
2008
Local Authority
& Fire Service
UCD
DIRECTOR OF
SPORT
HSE
Event
Controller
Chief
Steward
Event Safety
Officer
Crowd Safety
Personnel
Event Operations First Aid
Operations
PA Announcer
UCD
SUPERINTEND
ENT OF SPORTS
TV & M edia Team Liaison
UCD Press
Officer
Administrative
Support
Gardai
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Ensuring that effective command, communication, and co-ordination systems
are in place
Ensuring that adequate measures are in place for the safety of persons
attending;
Ensuring that the briefing is made available to staff, other workers.
Ensuring adequate emergency response measures are taken if necessary
Initiation of the Emergency Plan procedure if appropriate
.5
Conducting regular reviews of the conduct of the event to ensure all agreed
procedures are being implemented.
The Event Safety Officer will be in a position to undertake all of the Event
Controller!s duties and will act in his/her position for necessary absences. In the
absence of the Event Controller, the Event Safety Officer will assume the role and
discharge the duties of the Event Controller. He/She may also take control of
resources at the scene of an emergency.
10. EVENT SAFETY OFFICER
The Event Organiser will appoint an Event Safety Officer for each fixture who will
have extensive experience as an Event Safety Officer at sporting events. The Event
Safety Officers details will be listed on the G.I. for each event.
The Event Safety Officer and will discharge the following responsibilities:
Act as safety co-ordinator in relation to safety matters and have overall
responsibility for all aspects of safety
Be present at all consultation or information meetings with any or all of the
statutory agencies.
Ensure that pre-event checks are carried out
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Be present during the event to monitor and manage all the safety arrangements
including crowd control measures, fire safety and rescue tactics for persons in
distress
Liaise with the Security Officer, other staff, and with the emergency services,
where necessary
Advise the Event Controller on the initiation of emergency procedures where
required.
Take control of event resources at the scene in the event of an emergency.
It should be noted that at events with less than 2500 persons attending it is
possible for the same person to discharge Event Controller and Safety Officer
roles.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
11. CHIEF STEW ARD
The Event Organiser will appoint a Chief Steward for each fixture who will have
extensive experience as a Chief Steward at sporting events. The Chief Stewards
details will be listed on the G.I. for each event.
The Chief Steward is empowered by the Event Organiser to supervise the
stewarding arrangements inside the ground. Among the responsibilities of the Chief
Steward are the following:
Overall responsibility for stewarding inside the venue.
Maintaining contact with and reporting directly to the Event Controller by
having direct and effective communication (such as radio systems) in use for
this purpose.
Deploying and controlling stewards as necessary to deal with situations as they
arise. Ensuring that stewards are observing exits, entrances, and key points
where control is most needed, particularly at all barriers.
Co-ordinating the duties of all stewards, including supervisory stewards.
Being competent to recognise critical crowd conditions, signs of crowd distress
and crowd dynamics.
Knowing the layout of the venue, where facilities are located and being fully
familiar with the means of escape and evacuation procedures in the event of an
emergency.
Ensuring that radios used for communication among stewards are operational
Ensuring that details of all stewards are recorded in the steward register
Ensure all stewards are suitably licensed by the PSA and that records of same
are kept.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
CROW D MANAGEMENT
12. INTRODUCTION
In addition to the general duties assigned in the previous section of this document,
the following section outlines the specific duties of staff in relation to crowd
management.
13. EVENT CONTROLLER / SAFETY OFFICER
The Event Controller/Safety Officer will:
be responsible for ensuring that checks, inspections, testing, training,
recording, remedial works, and all matters relating to spectator safety are
carried out promptly and effectively.
examine and sign all records that UCD is required to maintain.
be responsible to the UCD Director Of Sport for all safety matters,
inspections, tests and training immediately prior to, during and after
every fixture activity.
will be easily identifiable and will be in attendance at the Control Room.
He/she will not be engaged in any other task.
14. GATES OPEN PROCEDURE
The ground will not be open to the public without the approval of Event Control to
ensure all pre-event safety checks have been undertaken.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
15. STEW ARDS
At each fixture UCD will provide a Chief Steward and such number of Senior
Stewards and Stewards, which are considered sufficient. All Stewards will be fit
and active and will be aged not less than 18 years nor more than 55 years in
strenuous areas. In no case will the number of Stewards be less than 1 to every
250 spectators or part thereof attending that fixture, in addition to the Stewards
required for the key locations.
Each Steward will be readily recognisable with the same distinctly coloured and
numbered surcoat or tabard (or such other clothing approved in advance by
UCD) worn outside his/her clothing.
Each Senior Steward will be readily recognisable by the wearing of a numbered
surcoat or tabard, which is distinctive from that worn by the Stewards.
Each member of staff and each Steward will be properly trained in his/her duties
and in safety procedures, and a record of this training will be maintained.
2 designated stewards will be allocated at the external junction of Greenfield
Park and the N11 one hour before the venue opens to prevent spectators parking
on Greenfield Park or accessing the venue on foot via this route.
Thirty minutes before the end of every event 2 designated stewards will position
themselves at the end of the roadway from the Greenfield Park gate adjacent to
the corner of the venue in order to prevent spectators leaving UCD by that route.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
16. STEW ARD ALLOCATION
The positions and number of stewards for each fixture will be dependent on the
match category, attendance etc. The steward allocation for each fixture will be
detailed in the General Instructions.
17. DUTIES OF STEW ARDS
General Duties of Stewards are as follows:
Controlling or directing spectators who are waiting to enter, entering or
leaving the ground, to help achieve an even flow of people to the viewing
areas;
Patrolling the ground to deal with any emergencies, e.g. raising alarms or
tackling the early stages of fires;
Staffing entrances, exits to and from the viewing accommodation and other
strategic points, especially exit doors and exit gates from the ground which
are not continuously open whilst the ground is in use;
Assisting Gardai as appropriate or as requested with crowd control;
Undertaking specific duties in an emergency or otherwise as directed by the
Event Controller/Safety Officer.
Searching spectators, upon entry into the ground, by arrangement with the
Gardai, and for confiscating prohibited items or materials;
Refusing and preventing entry into the ground, by arrangement with the
Gardai, persons barred from the premises or unfit to enter;
Enforcing ground regulations and making ejections if necessary.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
18. GENERAL RESPONSIBILITIES OF STEW ARDS
For each self-contained seating accommodation there will be a steward whose
sole duty is to monitor the crowd conditions in that area for possible
overcrowding or distress and report in accordance with the agreed procedures.
Any steward employed for this particular duty must be provided with a personal
radio providing immediate communication with the Event Controller/Safety
Officer.
Before beginning duty at a fixture, each Steward will be briefed thoroughly, be
handed a copy of his/her instructions and be made fully aware of his/her
general and specific responsibilities and his/her duties in the event of an
emergency. Records will be kept of such briefings.
No steward will leave his/her place of duty during a fixture without the permission
of the appropriate Senior Steward, who will provide a replacement Steward before
the position is vacated.

Stewards will be located throughout the ground and particularly at key points
where control is most needed. Such as in gangways, vomitories, tops of
staircases, gateways onto the pitch or providing access from one part of the
ground to another, and at each exit or entrance.
Each exit will be staffed during a fixture and will be opened immediately in the
event of an emergency and not less than 10 minutes before the end of the fixture.
Arrangements will be made to allow spectators who wish to leave before the
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
above time, to be directed to appropriate exit points, controlled so as to prevent
other persons gaining unauthorised entry.
Stewards will give assistance in an emergency to disabled persons, particularly
those in wheelchairs.
A loudhailer will be available to Senior Stewards.
All staff and stewards will be told before each fixture the location of the Event
Controller!s/Safety Officer!s Control Room and the name of the Officer on the
day in question.
19. DISABLED PERSONS
W heelchairs used by disabled persons will be accommodated in the purposebuilt
disabled spectator area and/or other agreed location. Each wheelchair will
be accompanied by either an able bodied adult who will be capable of assisting
the disabled person from the sports ground and who will occupy a nearby seat
or by stewards allocated this duty by the Event Controller/Safety Officer.
20. COMMUNICATIONS
All staff must follow proper message procedures. All staff should be fully familiar
with the details of the communications protocols and procedures. (Briefing in this
regard will take place before the event). In particular, all staff must be familiar with
the Code W ord and action to be taken in the event of an emergency.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
21. MEASURES TO PREVENT OVERCROW DING
In relation to crowd safety, it should be noted that the conclusion of the risk
assessment and the proposals in this plan are strictly based on the understanding,
that the viewing area/s will be kept free of all vehicle parking/traffic and that the
extent of catering, entertainment and other facilities in the viewing area/s, on
approach routes to the viewing area and on sites and premises within the zone
defined by the traffic plan will be limited to
(a) the extent of current approved usage of existing premises e.g. licensed
premises.
(b) the extent of additional facilities being set up for this event.
It is noted that any proposal to introduce facilities additional to those identified
in this plan and this may cause crowd congestion and crowd control difficulties,
which could result in a serious crowd safety risk.
It is also noted that due to the various activities and restrictions on the UCD site,
there will be no ticket sales on the day of any event which is not an internal UCD
event.
22. GROUND REGULATIONS
Notice: Entry to the Ground is expressly subject to acceptance by the visitor of
these Ground Regulations and the rules and regulations of UCD and the Event
Organisers in respect of the relevant match. Entry to the Ground shall constitute
acceptance of the Ground Regulations.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
"Ground" means the Belfield Bowl and all locations owned, occupied or utilised
by the Event Organiser.
"Event" means any event taking place at the Ground.
1. Permission to enter or to remain within the Ground (notwithstanding
possession of any ticket) is at the absolute discretion of UCD, Event
Organiser, any Garda officer or authorised steward. On no account will
admission to any Event be granted to any person not in possession of a
valid ticket.
2. UCD excludes to the maximum extent permitted by law any liability for
loss, injury or damage to persons/property in or around the Ground.
3. No guarantees can be given by UCD that an Event will take place at a
particular time or on a particular date and UCD reserves the right to
reschedule the Event without notice and without any liability whatsoever.
4. In the event of the postponement or abandonment of the Event, refunds (if
any) should be claimed in accordance with the relevant ticket terms and
conditions. UCD will have no other liability whatsoever, including (but
not limited to) any indirect or consequential loss or damage, such as (but
not limited to) loss of enjoyment or travel costs.
5. All persons seeking entrance to the Ground acknowledge UCD's right to
search any person whether outside or inside the Ground and to refuse
entry to or eject from the Ground any person refusing to submit to such a
search.
6. The following articles must not be brought within the Ground - knives,
fireworks, smoke canisters, air-horns, flares, weapons, dangerous or
hazardous items, laser devices, bottles, glass vessels, cans, poles and any
article that might be used as a weapon and/or compromise public safety.
Any person in possession of such items will be refused entry to the
Ground.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
7. The use of threatening behavior, foul or abusive language is strictly
forbidden and will result in arrest and/or ejection from the Ground. UCD
may impose a ban from the Ground as a result.
7.1Racial, homophobic or discriminatory abuse, chanting or harassment is
strictly forbidden and will result in arrest and/or ejection from the
Ground. W NSL may impose a ban from the Ground as a result.
7.2 The following acts are offences:
7.2.1The throwing of any object within the Ground without
lawful authority or excuse.
7.2.2 The chanting of anything of an indecent or racialist nature.
7.2.3 The entry onto the playing area or any adjacent area to
which spectators are not generally admitted without
lawful authority or excuse.
Committing these offences may result in a Banning Order being made.
8. All persons entering the Ground may only occupy the seat allocated to
them by their ticket and must not move from any one part of the Ground
to another without the express permission or instruction of any steward,
officer of UCD and/or any garda officer.
9. Nobody may stand in any seating area whilst play is in progress.
Persistent standing in seated areas whilst play is in progress is strictly
forbidden and may result in ejection from the Ground.
10.The obstruction of gangways, access ways, exits and entrances, stairways
and like places is strictly forbidden. Nobody entering the Ground shall be
permitted to climb any structures within the Ground.
11.Smoking in No-Smoking areas is strictly forbidden.
12.M obile telephones and other communications devices are permitted
within the Ground provided that they are used for personal and private
use only.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
13.Any individual who has entered any part of the Ground designated for
the use of any group of supporters to which they do not belong may be
ejected from the Ground either for the purposes of their own safety or for
any other reason.
14.No person (other than a person who holds an appropriate licence) may
bring into the Ground or use within the Ground any equipment which is
capable of recording or transmitting (by digital or other means) any audio,
visual or audio-visual material or any information or data in relation to
the Event or the Ground. Copyright in any unauthorised recording or
transmission is assigned (by way of present assignment of future
copyright pursuant of the Copyright and Related Rights Act 2000) to
UCD.
15.No goods (including literature) of any nature may be offered either free or
for sale by any person within the Ground without the express written
permission of UCD.
16.Tickets are not transferable and may not be offered for sale without the
prior written permission of UCD. Any tickets offered for sale may be
confiscated by any steward, officer of UCD or any Garda officer.
17.CCTV cameras are in use around and in the Ground and UCD may itself
use, or pass to the police or any Event organiser or other relevant
authority, any recordings for use in any proceedings.
18.At all times whilst present in the Ground, persons must comply with any
and all instructions of any steward or officer of UCD and/or any Garda
officer. Failure to comply with any instruction may lead to immediate
ejection from the Ground.
19.UCD reserves absolutely the right to eject from the Ground any person
failing to comply with any of the Ground Regulations or whose
presence within the Ground is, or could, reasonably be construed as
constituting a source of danger, nuisance or annoyance to any other
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
person. This could lead to further action including, but not limited to, a
ban from the Ground or proceedings being taken.
20.Entry to the Ground shall constitute acceptance of the Ground
Regulations.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
CROW D M ANAGEM ENT AND
STATUTORYAGENCIES
23. CONSULTATION
Before fixtures UCD will:-
Consult jointly with the Fire Brigade and the Gardai regarding the general
arrangements for fixtures, and;
Notify the Gardai of fixtures before they take place to consult with him/her
concerning the attendance of a sufficient number of Gardai for the purpose of
maintaining the safety of, and lawful and orderly behaviour among persons
attending the sports ground, and their general safety.
24. GARDA LIAISON ON MATCH DAY
The Event Controller will postpone the start of the fixture activity if it becomes
necessary to protect the safety of spectators inside or persons outside of Belfield
Bowl. He/she will also take such action if requested to do so by the Gardai for
the same reason.
The Event Controller will use his/her best endeavours and within a reasonable
period to enter into a written statement of intent with the Gardai setting out their
respective responsibilities for crowd safety and control and in particular for the
filling of each self contained area and the monitoring of spectators in each seating
accommodation to avoid overcrowding. Any variation in the statement must be
agreed in writing in advance of the fixture to which it is relevant. It should be
noted that the Statement of Intent is not a contract but an agreement on
respective areas of responsibility.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
If considered necessary by the Gardai, or upon the initiation of an all-ticket game
by the Club, the Event Controller will permit entry by ticket only.
The number of tickets issued for each particular area will not exceed the
permitted capacity of that area less the number of season tickets issued for that
area.
The Event Controller will agree with the Gardai the methods to be used for the
segregation of home and visiting spectators.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
CONTROL AND COM M UNICATIONS
25. COMMUNICATIONS
The diagram below shows in diagrammatic form the communications links for the
fixtures.
26. CONTROL ROOM
Belfield Bowl has a designated Control Room for all fixtures. Communication
facilities in the Control Room will include:
personal radio communications facilities / control base.
external and internal telephones (land lines) connected with various
offices and other sections to facilitate communication of messages
concerning public safety, in event of failure of the radio
communication system.
Garda Siochana Health Service
Executive
Local Authority (including
Fire Brigade)
Event Controller
Telephone
Safety Officer Chief Steward
Radio Links
Face to Face
Spectators
Via
Public Address
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Access to the Control Room is to be strictly limited to:
Event Controller
Event Safety Officer
Chief Steward
Designated Leinster Branch Staff
Senior Garda Officer
Health Service Executive
Fire Prevention Officer
Technical Operators
Any Other person the Event Controller considers
necessary.
Under all normal circumstances, these personnel should remain in the Control Room
/Area unless it is decided to relocate to the designated alternative control centre in
the event of an emergency threatening the Control location.
27. COMMUNICATION FACILITIES
All main Communication is to be centred in the Control Room/Area.
Radio communications will be maintained with the following:
(i) Event Controller
(ii) Safety Officer
(iii) Chief Steward
(v) Steward Supervisors including supervising officers of outside security
firms employed in security duties at the event.
(vi) Designated UCD Staff.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
External
(i) Garda Station
(iii) Designated Health Service Executive Personnel
(iv) On site first aid and medical personnel
All communications are to be subsidiary to the main Garda network and as such
should be compatible for use without interference with Garda or other networks.
Radio communications equipment is to be appropriately safeguarded against
disturbance by noise in the Event i.e. Supervisors should be equipped with radios
fitted with ear pieces to avoid blocking out or misinterpretation of messages.
28. RADIO COMMUNICATION CHANNELS
A multi-channel/frequency radio communications system is to be used with
channels allocated to the following:
Event Controller, Deputy Event Controller, Safety Officer, Chief Steward and all
Area Security/Steward Supervisors.
First aid / medical personnel
Key management staff including designated emergency maintenance
personnel.
Service providers.
29. COMMUNICATION PROCEDURES
The use of radios will be strictly controlled. It is the responsibility of those to whom
radios are issued to ensure that they keep a listening watch and reply to requests for
information promptly. In particular attention must be paid to the following:
Observe tight radio discipline. Users must clearly identify themselves when
sending or receiving messages.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
The purpose and function of messages will be made clear e.g. is it a question,
warning, request for action, command or prohibition etc
Information precise and concise
Messages will be cross checked to ensure they have received and interpreted
correctly
Accurate records of all radio transmission will be maintained by radio operator
in particular decisions and instructions will be recorded.
30. EMERGENCY INCIDENT COMMUNICATION PROCEDURES
In the event of an incident or emergency, it will be necessary for those at the scene to
deliver a situation reports.
Situation reports will follow the following format:
Location exact details of incident location
Incident precise details of what is involved
Requirements details of services required, equipment
and agencies required
Acknowledgement check that the message has been received
and understood
Once these details have been passed and understood, further information can be
passed as follows:
W arnings details of any hazards present
Access details of what may affect access at the
scene or advice on the quickest route
Casualties details as to the number of injured
Control point details of where information may be
obtained at the scene
Other Information any other relevant information
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
31. CONTROL ROOM EQUIPMENT
The following will be made available in the Event Control Room:
Links to emergency services
Telephone
Headsets for radio operators
Documentation as follows:
o Event Safety Plan
o Stationary
o Site plans for each event showing emergency routes, rendezvous
points
o Contact details for alerting cascades
o Message pads
o Log sheets
o Report forms to record minor incidents or accidents
32. PA ANNOUNCER
Event organisers will ensure there is a dedicated PA announcer based in the Event
Control for the duration of the event.
33. RESPONSIBILITY
It is the responsibility of the Event Controller to ensure that the above systems are in
place at an appropriate time before the start of the event with a specialist being
appointed to supervise the technical aspects of these systems.
The external communications, especially with the designated Garda Station, will be a
matter for the Gardaí since it will involve their units only.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
34. ENTRY MONITORING
Entry monitoring will be undertaken using a ticket stub count system or #clicker!
count at each entrance.
35. STEW ARD BRIEFING
A steward briefing will be undertaken by the Chief Steward prior to doors opening.
A record of the briefing will be passed onto Event Control by the Chief Steward.
36. MATCH OFFICIALS BRIEFING
The Safety Officer or the Event Controller will brief the match officials for each
fixture on actions in the event of an emergency and any other relevant issues.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
FIRE SAFETY
37. GENERAL
All Fire emergencies are to be directed in the first instance to Event Controller.
The Fire Brigade will be called to any outbreak of fire or suspicion of fire.
The Fire Brigade will be informed of any proposal to keep petroleum or other
flammable material at the premises.
38. FIRE W ARNING SYSTEM
The fire warning system will consist of.
(a)The public address system will be controlled from the Event Controller.
(b)The public address system will be provided with emergency override facilities.
(c)Fire alarms and smoke detectors available in the various UCD buildings which
are monitored by UCD staff.
The telephone switchboard will be permanently staffed during a fixture.
The public address system will be staffed during a fixture by a person nominated by
UCD who will be responsible in conjunction with the Event Controller for carrying
out emergency evacuation procedures for the ground.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Any defects noted during the sounding of the fire warning system will be entered in
the log book and remedied without delay and in any event before the ground or any
part is used for any purposes.
39. FIRE FIGHTING EQUIPMENT
Portable fire appliances and fire fighting equipment will be provided in the
appropriate positions in accordance with IS 291.
Extinguishers will be located in conspicuous positions on brackets or stands where
they are readily seen by persons following an escape route. The carrying handles of
larger heavier extinguishers will be about 1m from the floor but small fire
extinguishers and fire blankets will be mounted so as to position the handle of the
extinguisher/base of the fire blanket about 1.5m from the floor.
Extinguishers will be sited so as not to cause obstruction and will not be placed over
or close to heating appliances. They will be protected against heat or cold and,
where necessary, will contain an anti-freeze agent recommended by the
manufacturer.
40. FIRE DUTIES
Each member of staff and each Steward will be fully trained by UCD in the
procedure to be adopted in the event of fire or other emergencies. Such training will
include
(a) The action to be taken on discovery of a fire or other emergency
(b) The method of calling the Fire Brigade
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
(c) The method of operating the fire alarms and procedures to be followed
thereafter.
(d) Operation of the telephones
(e) Familiarisation with positions of telephones and fire alarm call points
throughout the sports ground.
(f) The correct method of using fire fighting equipment and familiarisation with
their locations within the sports ground
(g) Evacuation of the sports ground, the location of assembly points and specific
action required by individual members of staff.
(h) Familiarisation with all escape routes and methods of maintaining such escape
routes free of obstruction.
(i) The purpose of fire-resisting doors and the need to maintain them in the closed
position and
(j) The importance of fire evacuation training.
UCD will carry out an evacuation exercise at least once a year. UCD will notify the
Fire Brigade, Gardai and Chief Ambulance Officer when evacuation training will
take place to enable them to observe the staff training. Details of evacuation exercises
will be entered in a log book.
Details of all training and briefing for staff and Stewards will be entered in a log book
retained by UCD for that purpose.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
41. INSTRUCTION NOTICES
Copies of Emergency Instructions and evacuation routes will be provided to all
stewards and displayed in non-public areas.
42. AREAS OF SPECIAL FIRE RISK
Additional fire extinguishers will be provided in areas of special fire risk such as:
1. Portable generators: One CO2 or one Dry Powder extinguisher
2. Concessions: One Dry Powder extinguisher and one light duty fire blanket
and safety assessment to be made before trading
3. Plant and Machinery: All pant and machinery will be separately assessed and
provided with the appropriate extinguisher cover
43. CAPACITY ANALYSIS
The ground capacity is as follows:
Area Capacity
Stand (Seated) 1,500
Enclosure 1 (Standing) 750
Enclosure 2 (Standing) 750
Total 3,000
44. ENTRY AND ENTRANCE ROUTES
The entry and entrance routes to the ground for patrons will be via the turnstiles:
No. of Turnstiles Occupancy Load per hour Total per hour
5 600 3,000
No. of Turnstiles Occupancy Load per 75 minutes Total per 70 minutes
4 750 3,000
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Entrance routes shall be kept clear on both sides. Amenities such as kiosks,
concessions, hospitality tents and toilets should be located away from the area of the
turnstiles, entry and exit routes.
45. EXIT ROUTES
The exit routes from the ground will be as follows:
Exit 1
Exit 2
Exit 3
Exit 4
Exit 5
Exit 6
46. EXIT CAPACITIES
47. EMERGENCY EXIT ROUTES
Emergency exit routes will be via:
Exit 1
Exit 2
Exit 3
Gate No Gate width (mm) Exit Capacity
(Egress time
8minutes)
Exit 1 4000 3490
Exit 2 1500 1309
Exit 3 4000 3490
Exit 4 4000 3490
Exit 5 4000 3490
Exit 6 3400 2967
Total 18236
Total(discounting of largest exit ! Exit 1) 14746
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Exit 4
Exit 5
Exit 6
48. EMERGENCY EXIT CAPACITIES
49. CIRCULATION AND EVACUATION ROUTES
All circulation and evacuation routes will be maintained free of obstruction at all
times during the events.
50. OBSTRUCTIONS ON EMERGENCY ROUTES
Appropriate precautions are to be taken to protect as far as practicable against
injury / trip risks, arising from obstructions or other hazards. All exits and escape
routes to be kept free of all obstructions and readily usable for the duration of this
event to ensure compliance with the Fire Safety in Places of Assembly (Ease of
Escape Regulations) 1985. In the case of the entrances, corral barriers are to be
removed as soon as practicable after commencement. In any event these barriers
are to be immediately moved to one side of the exit in the event of an evacuation
being initiated. In advance of commencement of the event a check is to be made on
all exit gates on escape routes to ensure that locks, chains and any other fastenings
Gate No Gate width (mm) Exit Capacity
(Egress time
2.5minutes)
Exit Capacity
(Egress time
8minutes)
Exit 1 4000 1090 3490
Exit 2 1500 409 1309
Exit 3 4000 1090 3490
Exit 4 4000 1090 3490
Exit 5 4000 1090 3490
Exit 6 3400 927 2967
Total 5696 18236
Total(discounting of largest exit ! Exit 1) 4606 14746
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
are removed, so that gates can be readily and quickly opened in emergency by the
steward manning the gate.
Parking of all vehicles, including emergency vehicles, is to be such as not to present
any obstruction to circulation of patrons, with particular reference to the
designated entrance and exit routes. In the event that a vehicle is deemed to be an
obstruction by the Event Controller or Event Safety Officer, it is to be moved to a
safe location on their instruction
There will be no parking of non emergency vehicles within the confines of the
ground.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
FIRST AID AND M EDICAL FACILITIES
51. ACCOMODATION AND EQUIPMENT
UCD will maintain a First Aid Room and, adjacent to it, a W .C suitable for use by
injured including disabled persons, together with a wash basin and hot and cold
water supply.
The First Aid Room will be accessible to First Aid personnel and the public from
every part of the ground and to ambulances, and there will be suitable sign-posting
throughout the ground.
There will, in addition, be designated by the Club an Emergency Casualty Centre, at
a covered location, to be used for triage and accommodation for the injured in the
event of a large scale emergency. The location will be adjoining, or as near as
possible to the First Aid Room and will be exclusively available for the above uses in
the event of any such emergency.
UCD will provide sufficient signs to indicate to incoming emergency vehicles the
location of the Emergency Casualty Centre. UCD will clean, heat, light, ventilate and
maintain the First Aid accommodation, which will be used solely for First Aid
purposes. UCD will ensure that all appropriate standards of hygiene are maintained.
The First Aid accommodation will be available for each specified fixture.
It should be noted that where the expected attendance is low agreement with the
Health Authority may be obtained to require the attendance of an Ambulance at the
fixture only.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
52. PERSONNEL
The Event Organiser will ensure that suitable and property trained First Aid
personnel are present at each fixture in the ratio of at least 1 to every 1,000 spectators,
or part thereof, with a minimum of 2
The Club will ensure that, at every fixture where the number of spectators is
expected to exceed 4,000 a medical practitioner able to manage accident and
emergency situations is present. The medical practitioner will have specific training
in cardiopulmonary resuscitation and in the use of automatic/advisory or manual
defibrillators. The medical practitioner will:
a. Be at the ground one hour before the start of the fixture
b. Remain until at least half an hour after the end of the event, and; be made
aware of the location and staffing arrangements of the First Aid room(s) and
details of the ambulance cover, the local accident and emergency department!s
major incident plan and the local authority!s emergency plan.
The whereabouts of the medical practitioner will be known to the Event
Controller/Safety Officer, First Aid and ambulance staff and to the Gardai, who will
be able to make immediate contact with him or her.
53. AMBULANCE PROVISION
At every fixture where the number of spectators is not expected to exceed 2,000 the
medical practitioner need not be present at the ground, but The Club will ensure that
arrangements are made to enable the medical practitioner to be summoned
immediately to deal with any medical exigency at the ground.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
The Club will make arrangements for the provision of at least one fully equipped
ambulance to be in attendance at all events. If attendance is expected to exceed 2,000
then any additional ambulance cover should be determined after consultation with
the Local Health Service Executive!s Chief Ambulance Officer, but in no case will the
ambulance provision be less than the following.
Ambulances will be stationed in the positions shown on plan and ambulance staff
will be deployed with their vehicles within radio contact of the Safety Officer and
control room.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
EM ERGENCY PLAN
54. INTRODUCTION
The consequences of a major incident at any event could be catastrophic. It is
necessary to plan for such an occurrence. A major incident will normally require a
multi-agency approach in which the Event Organiser, UCD, AGS, DLRCC, DFB and
the HSE may play a part. It is therefore important that there is a clear demarcation of
duties and those responsibilities are agreed and understood.
55. DEFINITIONS
Incidents can be categorised into two types:
Major Incident
A major incident is an incident that requires the event to be cancelled
and the situation to be handed over to the statutory agencies.
Minor Incident
M inor Incidents are incidents that do not require the intervention of
the statutory agencies but need to be dealt with by the event
organisers.
It is important to appreciate that a minor incident could have the potential to
develop into a major incident if not properly planned for and managed. UCD
contingency plans deal with minor incidents and along with their major
incident plans will be compatible with and agreed with the M ajor Emergency
Plan of the statutory agencies.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
56. EMERGENCY INCIDENT ORGANISATION
The diagram below shows in diagrammatic form the lines of communication and
control at the Event in the event of an emergency.
Tactical
Decisions
Gardaí Area
Commander
Event
Control
Health
Service
Executive
Local
Authority
Dublin Fire
Brigade
Event
Controller
Safety
Officer
Chief
Steward
UCD
DIRECTOR
OF SPORT
Event
Operations
UCD
Campus
Duty
M anager
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
57. STOPPING OPERATIONS
W hile every effort will be made to ensure that operations proceed smoothly, it is
imperative to plan for unforeseen circumstances in order to ensure public safety. It
may be necessary to stop curtail or limit an event in the interest of safety. If the event
has to be stopped, curtailed or limited it will only occur upon the direction of the
Event Controller.
Factors, which will be taken into account when deciding to stop, curtail, or limit an
event are as follows:
Advice from the Statutory Agencies
Advice from the Safety Officer
Advice from the Chief Steward
If it becomes apparent to the Event Controller that a danger to participants, staff,
statutory agencies, or the public at large is imminent or threatened, an event may be
stopped curtailed or limited by the Event Controller
58. EMERGENCY ROUTES
Emergency routes will be identified and agreed with statutory agencies for the event.
Routes will be shown on the event drawings for use in an emergency. Rendezvous
Points are designated where it will be possible to brief the Emergencies Services on
arrival to incidents.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
59. ACTION IN THE EVENT OF A MAJOR INCIDENT
Resources
Gardaí
UCD Staff
Health Service Executive Staff
Event Staff
Local Authority/Fire Service
UCD Campus Duty Manager
M ission
To ensure that in the event of a Major Incident that all the resources will be
deployed in a coordinated manner in order to preserve life and prevent injury.
Execution
In order to execute the mission it will be necessary for all the agencies to
coordinate their activities and have clear delineation of responsibilities.
Gardaí
Gardaí will undertake duties assigned in the Major Emergency Plan and in
accordance with standard operational procedures.
Provide advice and direction to the Event Controller
Local Authority
Local Authority (including Fire Service) will undertake duties assigned in the
Major Emergency Plan and in accordance with standard operational
procedures.
Provide advice and direction to the Event Controller
Health Service Executive
Health Service Executive will undertake the duties assigned in the Major
Emergency Plan and in accordance with standard operational procedures
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Provide advice and direction to the Event Controller
Event Staff
All event staff will be under the control and direction of the Event Controller.
Event staff will have been briefed before the start of the event.
Event Controller
The Event Controller will remain in the control room on being informed of a
Major Incident
He/She will establish communications with:
o The statutory agencies via radio telephone and/or face to face
o The Chief Steward (Located at the scene)
o The Deputy Event Controller and Event Safety Officer (Located at the
scene)
He/She will handover control of the incident to the Statutory Agencies and
provide assistance as required
Take command of resources and ensure that assistance required by the
statutory agencies is provided.
Brief the DLRCC Officials of the situation and the action being taken.
Provide briefing information for dissemination to the media.
Cancel all other elements of the event until normality has been restored.
Event Safety Officer
The Event Safety Officer will proceed to the scene and take control of all Event
resources at the scene.
The Event Safety Officer will advise the Event Controller on the Safety
implications of the incident.
He will advise the Chief Steward concerning the safety considerations that
should be considered while assisting at the scene.
Take command at the scene if necessary.
Chief Steward
He will report to the Event Controller giving details of the incident and the
action being taken
Assist the Statutory Agencies as requested. Reports on assistance rendered will
be made to the Event Controller.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Security Staff from other areas will be redeployed if appropriate.
Report to the Event Safety Officer at the scene for instructions
Coordinating Instructions
Control Room/Area:
o It will be staffed on a continuous basis while the operations are in
progress. Staff will take up duty before the scheduled start time of
operations and will remain in position for one hour after the event or
until stood down by the Event Controller.
Readiness
o All Event Staff will be available to undertake Major Incident Duties at
all times, on being alerted. Duties undertaken will be under the
control and direction of the Event Controller.
Radios:
o Event Staff issued with handheld portable radios will ensure that they
are fully charged and recharged at regular intervals
UCD Campus Duty M anager
W ill coordinate all activities outside of the stadium on the UCD site. Can be
contacted by dialling 01 716 8666 / 01 716 7999 (24hr)
60. COMMAND
! Event Controller As per Event Schedule
! Safety Officer / Deputy Event Controller As per Event Schedule
! Chief Steward As per Event Schedule
! Senior Garda Officer To be nominated by An Garda Síochána
! Senior Health Service Executive Officer To be nominated by the HSE
! Senior Local Authority Officer To be nominated by DLRCC
! Senior Fire Brigade Officer To be nominated by the Dublin Fire Brigade
61. CODE W ORDS
Code words will be circulated before the event at briefings where the following
organisations will be invited:
Gardaí
Local Authority Staff
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Health Service Executive Staff
Voluntary Agencies
Event Staff
62. EMERGENCY PROCEDURES
UCD!s attitude to safety is $people first, then everything else%. The event is subject to
all types of emergency situations including:
Situation Likelihood Risk Severity
W eather Low Low
Security (crime/assault etc) Medium Low
Fire Low Medium
M edical Emergency Low High
Explosion Low High
All staff will attend a safety meeting where they will be versed on all emergency
action plans. This emergency action plan will include what to do in case of a mass
exodus from a venue. Staff members will be assigned to areas where they will usher
people away from the epicenter of the emergency.
Responsibilities during evacuation emergency
In the case of an evacuation emergency, attendees of the event will be instructed to
leave in an orderly and calm fashion. The method of informing the attendees will
either be through the use of PA systems or megaphones.
Levels of emergency situations and actions
The Senior Gardaí Officer and the Event Controller/Safety Officer will have the
authority to authorise Conditions 1 and Condition 2 alerts (described below).
The Event Organisers may receive direction from the Gardaí, fire or other public
safety officials regarding suspension of event operations, an evacuation and/or
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
resumption of event activities. The only event officials with authority to a call for a
suspension of event operations, an evacuation and/or resumption of event activities
are the Event Organisers, the Safety Officer and the Gardaí.
There are two levels of emergency:
Condition 1:
Requires information distribution and is an advance warning. It typically
doesn't require action by the public.
Condition 2:
Requires action on the part of most if not all people at the event.
Condition 1 - Information Alert
Condition 1 will not necessarily require a temporary shutdown of the event. If a
potentially hazardous situation may or may not impact the event the Event
Controller/Safety Officer or member of the Gardaí will issue a Condition 1 alert.
Situation: Delay of event or part thereof, lost children etc
Action: If this situation occurs, the following will take place:
1) Event Control or member of the Gardaí will notify all staff of a specific
situation and that this is an informational notice only and no action is
currently required.
2) Event Control will record a positive confirmation from each manager that
they have completed notifications within their area of responsibility.
Condition 2 - Action Alert
Condition 2 may require a temporary shutdown of the event.
Situation: Evacuation required
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Action: If this situation occurs the following will take place:
1) The Gardaí, Event Controller and the Safety Officer will determine need for
site evacuation.
2) Security Supervisors will make announcements from each location to inform
patrons that the event will be temporarily suspended and all patrons need to
leave slowly and calmly.
3) The Gardaí will direct vehicular traffic according to their assigned stations
4) Event Management staff will direct patrons out of the venue as instructed
5) "Sweeps" will be done be strategic event staff to check for persons with
disability and patrons injured during egress.
Announcements to patrons
All public announcements will be clear and precise.
Delay of event
"Ladies and gentlemen, the event is going to be delayed. You are welcome to
stay here while you wait. Please wait for further announcements.%
Early dismissal
"Ladies and gentlemen, we regret to inform you that today!s entertainment
has been cancelled due to circumstances outside of the organisers control.
Please leave the area in a calm and orderly fashion. Thank you for your
patience and cooperation. Once again, the event has been cancelled."
General Instructions
All staff remain at their assigned post unless directed by the Event Controller
Event Controller to make status announcements on the radio frequencies in
use as needed but at least every 15 minutes under Condition 1 and every 5
minutes under Condition 2
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Do not talk on the radio unless you have something you need to report or
have a question. The Event Controller will keep you informed as information
is available. Do not report information from outside sources unless
completely necessary.
The Gardaí, Safety Officer or Event Controller are responsible for notification
and evacuation of staff including instruction on where to go and to whether to
remain on-site if the event is to re-open
Security (crime/assault etc.)
All staff will be asked to assist in providing a safe environment by being alert to
suspicious behaviour and promptly reporting the situation to the Event Organisers
and Gardaí.
A report from a victim or staff member will include the following:
Name
Contact details
Nature of the incident
Location, date and time of incident
Description of person(s) involved
Description of property involved, if any
All staff will be asked to assist the Gardaí or security personnel. All staff will have
the ability to report any incidents either in person or by radio to the Event
Organisers.
Fire
In case of fire, the Event Organisers will be notified immediately. The staff member
who reports a fire will provide their name and the exact location of the fire (e.g.
Location 1, Location A etc.). The threat of the fire will subsequently be ascertained
by a combination of:
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Gardaí
Dublin Fire Brigade
Event Controller
Safety Officer
Event staff will aid members of the public in exiting the affected area and once
outside or away from the involved area, move to a clear area that is at least 200
metres away from the affected area.
No members of the audience, staff or performers will return to an affected area
unless authorized by the fire service or Gardaí.
M edical Emergency
If serious injury or illness occurs to any patron of the event, staff, artist etc. the Event
Controller will immediately be contacted. Name, nature and severity of the medical
problem and the exact location of the victim will be relayed to the Event Organisers.
If conscious and oriented, the individual will have the right and responsibility to
determine his/her own health care needs and the response to those needs. Under
such circumstances, staff will refrain from recommending specific health care needs.
W hen event medical personnel arrive on the scene they will recommend a course of
action to the injured or ill person.
In circumstances involving a person who is unconscious and/or not oriented, the
Event Organisers will be advised of such. At the very least, the patient will be kept
still and comfortable until help arrives.
Persons with serious or unusual medical problems will be encouraged to allow
medical personnel to evaluate their condition.
53
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Explosion
In the event of an explosion at the event, the following action will be taken:
As soon as possible the Event Controller will be notified. Staff member name
and the location and nature of the emergency (gas, unknown source, car, etc.)
will be relayed
The area will be evacuated. The Event Controller will be alerted that the area
is being evacuated
Emergency incident organisation
City officials in the form of the Gardaí are in command of any emergency as declared
by the on-site representatives or the Event Organisers. Specific plans for the Gardaí,
Fire Service and Medical services will be developed. This document is intended as a
guideline for staff action and reaction in emergency circumstances, and is not
intended to supercede the emergency procedures utilised by the city but rather work
in conjunction with those procedures.
Personnel who can authorise evacuation include:
Event Controller
Safety Officer
Gardaí
Fire Officials
The event will be interrupted with the use of megaphones or PA system and all
access and evacuation routes will be monitored closely to ensure smooth evacuation.
All staff will be aware of what to do in an emergency and understanding what
constitutes an emergency. Training will include organising an efficient emergency
response, including exit routes and summoning emergency services.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
The decision to re-open the venue will be made by consultation between all of the
following:
Event Controller
Safety Officer
Gardaí
Dublin Fire Brigade
Emergency communications
The Event Controller will make announcements on all event radio channels to
declare a Condition 1 or Condition 2 status (described in $Emergency Actions:
Definitions%). Because the general public may hear these announcements, care will be
taken to communicate only the required information in a calm manner.
Condition 1 Announcement:
"Event Control to all units, standby for an announcement. Event Control to all units,
standby for an announcement. Event Control to all units, we are currently under
Condition 1. Please follow your Condition 1 directions and provide the following
information to the artists and spectators in your assigned area. After you have
provided this information, please remain in your assigned location until instructed to
move by the Event Controller."
Condition 2 Announcement:
"Event Control to all units, standby for an announcement. Event Control to all units,
standby for an announcement. Event Control to all units, we are currently under
Condition 2.
Please report to your Condition 2 assignments and provide the following
information to the public your assigned area. After you have provided this
information, please remain in your assigned location as long as it is safe to do so or
until instructed to move by the Emergency Controller."
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Cancellation
In the event of a cancellation, all bodies involved in the event organisation will
immediately be notified e.g.:
Dun Laoghaire Rathdown County Council
Gardaí
Health Service Executive
Event Staff
Notices will be put out in the media to inform the public and signage will be erected
at the event location.
Bomb Scare Procedure
1. The person receiving must record the details listed below (As many details as
possible)
2. Inform the Event Controller
Action by Event Controller
1. Inform the Emergency Services (Gardaí, Fire Brigade, Health Service
Executive)
2. Inform Safety Officer
3. Inform Chief Steward
4. Maintain liaison with the Emergency Services
5. Implement the advice of the Emergency Services
Action of Safety Officer
1. Provide advice to Event Controller
2. Provide advice to Emergency Services as requested
3. Take control of event resources
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Action by Chief Steward
1. Proceed to scene if known
2. Advise all stewards to examine the area for anything suspicious
3. Advise steward not to touch anything suspicious and preserve the scene pending
the arrival of the Gardaí
Action to be taken on receipt of an incendiary or bomb threat
Do not put down the handset or cut off the call.
Obtain as much information as you can.
Try to keep the caller talking for as long as possible.
Complete the information below asking questions in sequence if necessary.
" Identity or code word
" M essage (exact words)
" W here is it?
" W hat time will it go off?
" W hat does it look like?
" W hat kind of device is it?
" W hy are you doing this?
" W ho are you?
As soon as the call is complete, note the time and inform the Event
Controller
Complete the following details as soon as practicable, adding anything
further that you recall.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Details of caller: Distractions:





Phone Number where call was received __________________________
Person receiving call_________________________________________
Man Yes/No
Woman Yes/No
Child Yes/No
Old/Young
person
Yes/No
Not Known Yes/No
Noise on the line Yes/No
Call box (Pips
on the line)
Yes/No
Operator
Interruption
Yes/No
Intoxicated Yes/No
Rambling Yes/No
Irrational Yes/No
Impediment Yes/No
Laughing Yes/No
Serious Yes/No
Accent

Yes/No
People in
background
Yes/No
Traffic Yes/No
Talking Yes/No
Machinery Yes/No
Aircraft Yes/No
Music Yes/No
Children Yes/No
Typing Yes/No
Read Yes/No
Spontaneous Yes/No
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Chemical Release or Spill Procedure
1. The person alerted must record the details of where the spill or release has
occurred and the nature of the substance. Details as whether it is solid, liquid, or
gas should be established. They should attempt to establish if persons are
trapped
2. Inform the Event Controller
Action by Event Controller
1. Inform the Emergency Services (Gardaí, Fire Brigade, Eastern Regional
Health Authority) with as much information as possible
2. Inform Safety Officer
3. Inform Chief Steward
4. Maintain liaison with the Emergency Services
5. Implement the advice of the Emergency Services
Action of Safety Officer
1. Provide advice to Event Controller
2. Provide advice to Emergency Services as requested
3. Take control of event resources
Action by Chief Steward
1. Proceed to scene if known
2. Advise all stewards to keep members of the public away.
3. Advise stewards to only attempt rescue or extinguishing action if it safe to do so
4. Provide advice to the Emergency Services on arrival
63. EMERGENCY SERVICES INFORMATION
Drawings and concise Emergency Services Information will be prepared and
distributed to the relevant services before the first fixture.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
M EDICAL
SAFETY POLICY
64. INTRODUCTION
UCD is committed to spectator safety, which it views as an extension to its Safety
Statement drawn up in respect of staff to which the terms of the Safety, Health and
W elfare at W ork Act, 2005 refers. It should be made clear that it is the duty of all
employees to ensure, as far as they are able, that all activities which take place at the
ground are conducted in such a way that, as far as is practicable, the safety of
everybody at the ground is assured.
65. POLICY MONITORING
UCD will continuously monitor compliance with the policy objectives by the
following:
Commissioning regular reports on safety measures taken
Monitoring safety measures in place
Examining details of all incidents
Maintain written records of all tests and servicing undertaken to services,
fixtures and fittings within the ground
Maintain records of all briefings
Prepare an Annual Report detailing;
o Number of incidents and action taken
o Details of safety reports commissioned
o Summary of staff briefings
o Summary of tests and servicing
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
66. ANNUAL GENERAL MEETING
The content of the report will be placed before UCD!s Annual general Meeting.
67. ORGANISING FOR SAFETY
It is the organiser!s policy to provide sufficiently trained and competent staff,
together with the implementation of recognised safety management systems to
ensure the safe admission, accommodation and exit of persons attending the
event.
It is noted that in planning for this event full cognizance has been taken of the
recommendations of the following Codes, where these are considered relevant and
practicable for this event:
(a) Code of Practice for Safety at Sports Grounds issued by the
Department of Education January 1999.
(b) Code of Practice for Safety at Outdoor Pop Concerts Code of Practice
for Safety at Outdoor Pop Concerts. Department of Education in
January 1996.
(c) Code of Practice for Management of Fire Safety in Places of
Assembly, Department of Environment
(d) Code of Practice for Management of Fire Safety in Places of Assembly.
Department of Environment.
(e) Code of Practice for Fire Safety of Furnishings and Fittings on Places of
Assembly. Department of Environment.
(f) Fire Services Act 1981
(g) Fire Safety in Places of Assembly (Ease of Escape) Regulations.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
The Event Management Team will endeavour to organise safety on each site by
ensuring that:
Competence: All staff whether self-employed or contractors will have the
necessary training, experience, to carry out their work safely. All subcontractors
will be required to ensure that they observe proper safety management practice.

Control: All persons working on site are required to observe the provision of this
plan. In particular, they must observe the chain of command, and comply with
the instructions of the Event Controller or his/her Staff.

Co-operation: It is the duty of all persons on site to co-operate with the safety
measures on site.

Communication: It is the duty of all persons to make themselves aware of the
content of this plan. In particular, it is the duty of all workers to report any
deficiencies or potential hazard to his/her immediate supervisor.

68. MONITORING SAFETY
Safety at the Event will be monitored by:
1. Active monitoring: Before during and after events all necessary checking will be
undertaken.
2. Reactive monitoring: All accidents and incidents will be logged in order that
they can be reported upon and assist in identifying weaknesses or omissions in
the safety strategies.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
69. LIAISON W ITH STATUTORY AGENCIES
Before, during and after events liaison between statutory agencies and the Event
Management Team will consist of:

70. RISK ASSESMENT

The purpose of risk assessment is to identify what hazards there are at the Event that
could cause harm to people and to assess whether present precautions are adequate
or whether more should be done.
Event Planning M eetings
Distribution of General Instructions
Facilitating their attendance at the Event
Control
Conduct a pre-event briefing
Conduct a Post-Event Debrief
Convene ad-hoc meetings at the request of any of
the parties to discuss any relevant issues.
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Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers

71. METHODOLOGY
Risk Evaluation
The risk assessments below give both primary and residual risks. The primary risk is the risk associated with the identified hazard
assuming that the risk associated remains completely uncontrolled. The residual risk is the level of the remaining risk produced when
proposed control measures have been applied. The figures given may be interpreted using the matrix below. It is necessary to ensure
that the risk control measures are fully implemented to achieve these levels. The columns following the residual risk data indicated
where additional controls are required or where special attention should be given. For the avoidance of confusion - the columns of the
risk rating sections are headed SxL=R. S is for "severity" and is given in the first column. L is for "likelihood" and is indicated in the
second column.
Control M easures
The control measures, indicated within the assessment, are considered to be reasonably practicable measures, to control the risks
identified based on experience of similar activities.
Review
A review of the assessment must be made, should further information be received which suggests that the control measures suggested
are no longer sufficient to control risks or are inappropriate or if additional hazards are identified. During performances a process of
continuous assessment and reassessment must be undertaken to ensure appropriate risk controls are put in place should situations
develop which are not covered in this risk assessment.
Risk Assessment Matrix for Personal Injury

64
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
SEVERITY
Multiple
Death
Single
Death
Major
Injury
!3 day"
Injury
Minor
Injury
None



10

8

6

4

2

1
Certain
10


100

80

60

40

20

10

L
I
K
Very Likely
8

80

64

48

32

16

8

E
L
I
Probable
6

60

48

36

24

12

6

H
O
O
Possible
4

40

32

24

16

8

4

D Unlikely
2

20

16

12

8

4

2

Very
Unlikely 1

10

8

6

4

2

1


Notes:
The numerical scale used is to allow comparisons of the risk levels only. No literal meaning is implied by the scoring level.
!Major Injury" shall be as defined as an injury that involves death or serious injury leading to disability

KEY TO SHADING
65
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
32 - 100 Level of risk is unacceptable.
16 - 24 Level of risk may be tolerable. Seek to reduce level of risk.
1 - 12 Level of risk is acceptable

DEFINITION OF LILELIHOOD CLASSES
CERTAIN 10 Has happened before and is expected to happen again
VERY LIKELY 8 Has happened before and is very likely to happen again
PROBABLE 6 Has been known to occur before and is likely to happen again
POSSIBLE 4 Has been known to occur before and it may happen again
UNLIKELY 2 Has been known to occur before but no reason to suggest that it will happen again
VERY UNLIKELY 1 Has never happened before and there are no reasons to suggest it will happen again

Abbreviations used in !To W hom" assessments -P = Public, S =Staff

72. RESULTS

The table below shows the results of the assessments together with the control measures and responsibilities.

This risk Assessment is solely concerned with the operation of the UCD Events. It should be noted that a separate Risk Assessment will
be undertaken to identify and control risks associated with each separate element of the event.
66
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Structural Collapse































Fatalities and major injuries P, S, C 10 4 40 o Pre-Event inspection by Safety
Officer
o Temporary TV Platforms,
seating and other Structures
are to have plans and
calculations checked by a
competent engineer.
o Temporary platforms are
designed, constructed to be fit
for purpose and constructed
by competent personnel
o All temporary structures are to
be visually inspected by a
structural engineer upon
completion and certified as
appropriate.
o Temporary scaffold hoardings
are constructed to meet crowd
loadings stated in the Code of
Practice for outdoor events.
o Safety Officer aware of wind
impact and aware of
permissible wind conditions.
o Immediate inspection of
structure in the event of
adverse weather conditions
10 2 20 Structural stability requires
constant observation and
specialist advice sought if in
doubt
67
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Emergency
Incident
Fatalities or major injuries P, S, C 10 4 40 o An all risk approach
Emergency Plan adopted by
UCD
o Event Control staffed prior to
and following event
o All response measures
coordinated with Statutory
Agencies
o Constant vigilance to reduce
the likelihood of an emergency
incident
o Contingency Plans formulated
with the Gardai, Health
Service Executive and Fire
Service and will be
implemented by the Event
Controller if required
o Stewarding and Security
personnel and staff briefed
upon their roles in the event of
an emergency incident
o Medical Teams and
ambulances provided for all
fixtures
o Emergency Plan with Code
W ords in place.
o Training of key personnel
10 2 20 Staff should be constantly
aware of their roles in the
Event of an Emergency
68
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Terrorist Threat
(Public access to
the ground prior to
the fixture)
Compromise to Safety P, S, C 10 4 40 o Immediate Notification to
Gardai upon notification of
receipt of bomb threat or
discovery of suspect package
o Staff briefed not to examine
suspect package, but to clear
the area
o Staff briefed on restrictions of
use of radios near suspect
packages
o Liaison between Gardai, UCD
and Venue Management
o Contingency Plan in place for
cordoning and evacuation of
affected area
o Strategy in place for Total or
Partial Evacuation
o Deployment of additional
stewards to assist with crowd
management
o In the event of evacuation
within the Ground, Strategy
in place to monitor evacuee
area to ensure there is no
overcrowding
o Gardai Strategy to Consider
Threat Level
10 2 20 Staff should be constantly
aware of their roles in the
Event of a perceived or
confirmed Terrorist Threat
69
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Terrorist Threat
(Cont.)
o Accreditation and Pass
Systems in Operation
o UCD and Venue Management
to ensure all staff and
contractors are fully
conversant with Evacuation
and Emergency Procedures.
o Tactical and Planning
meetings between UCD and
Gardai prior to the event
o Emergency and Escape Routes
are briefed to all Stewards
70
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Fire
Fatality major injuries or burns P, S, C 10 6 60 o Immediate notification of
discovery of fire to Fire Service
o Ensure Identification of
location, description and
severity of Fire is established
o Venue is fitted with automatic
and manual measures to raise
alarm
o Venue will ensure removal of
all combustibles from public
and storage areas
o Venue will ensure any
flammable chemicals and
materials to be stored in
approved containers/area.
o Venue will ensure provision of
extinguishers (IS 290/291
compliant)
o Training of Security Staff in the
safe use of extinguishers
o Venue management will
ensure maintenance of all fire
Safety equipment in
accordance with appropriate
Codes of Practice
o Emergency Services Traffic
Plans and Routes in place.
10
2
20 Sources of ignition should be
constantly monitored and
eliminated or monitored
where necessary
71
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Lighting
Insufficient visibility P, S, C 6 4 24 Venue will test all lighting
before event
Repair luminaries as required
6 2 12
Electrical
equipment
Electrical shocks and burns P, S, C 8 4 32 Electrical systems report
prepared regularly by
Chartered Electrical Engineer
No additions to any electrical
circuits except by an approved
Electrical contractor
6 2 12 Electrical systems constantly
monitored and specialist
advice sought if in doubt
Traffic
Collision with vehicle within ground P, S, C 8 6 48 No vehicle movement once the
ground is open to the public
except under escort
8 2 16
Crowd Crushing Fatality or major injury P, S, C 10 4 40 Maximum capacities known
Adequate escape routes
Monitoring of hazards
associated with crowd
movements
Crowd Management Plan in
Place for Queuing systems and
risk areas
Electronic ticket scanning
system operational to
constantly monitor admission
ingress rate.
10 2 20 Crowd distress signals must
be monitored at all times
72
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Slips trips and Falls
Injuries through trips P, S, C 6 8 48 Inspection of ground before
each event
All items proud of the normal
ground level to be repaired or
fenced off
Contract cleaning company to
erect warning signs when
undertaking spillage clean-up
All personnel to report
spillages and remain at site
until cleaners arrive
Cleaners to remove spillages
immediately
Venue to ensure all areas are
well lit and clear of obstruction
Venue to ensure all handrails
are secure
6 2 12
73
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Adverse W eather
Conditions
Personal Injury, Damage to structures P, S, C 6 4 24 W eather forecast monitored in
advance of event
Identify nature of weather #
wind, rain, snow, fog,
heatwave etc
Continuous monitoring of
weather conditions during the
fixture
Monitoring for damage to
permanent, temporary or
demountable structures
Monitoring of potential
damage to or from adjacent
structures
Assess the effect of the playing
area
Ensure there is no
uncontrolled migration of
spectators from exposed areas
Ensure all staff are aware of
their responsibilities in the
event of a postponement or
abandonment
6 2 12
74
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Failure of
Floodlights
Crowd Control Issues, Play unable to
continue
P, S, C 6 4 24 Duty electrician available
If power is not restored then
consultation with referee
If power is not restored and
match is abandoned then
contingency plan
implemented
Decision to be made whether
to continue or abandon event
Re-deployment of stewards to
key areas
6 2 12
75
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Failure of Power
System Supply
Confusion, Crowd Control Issues,
Panic amongst Public
P, S, C 6 4 24 Venue equipped with back-up
generator
Duty electrician available
Megaphones at key areas to
allow communication with
public
If power is not restored then
consultation with referee
If power is not restored and
match is abandoned then
contingency plan
implemented
If prior to the event and
turnstiles not available then
consultation between Gardai
and UCD on whether to delay
match
6 2 12
76
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Accident due to
supplier of goods
or services neglect
Fatality or major injuries P, S, C 10 4 40 All suppliers should be
required to submit safety
statements and method
statements before entering the
ground
Suppliers must confirm that all
staff employed are properly
trained for the task
Customised Risk assessments
should be prepared by the
supplier to demonstrate that
they have considered hazards
associated with the ground
10 2 20 All suppliers must be
monitored to ensure
adherence to proper safety
practices
If in doubt specialist advice
should be sought
77
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Gas Leak /
Chemical Incident
Fatality or major injury, Risk of
explosion or fire
P, S, C 10 4 40 All gas supplies and outlets
monitored and checked prior
to the event by venue
Emergency Procedures in
place
Immediate identification of
location, description and
severity of incident
Notify emergency gas
service/fire service
Turn of Gas supply if within
the venue
Make announcements to
extinguish any naked flames
and cigarettes
If partial evacuation within the
ground required then monitor
capacity of re-location areas
are not exceeded
10 2 20
78
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Failure of CCTV
Reduced security and crowd
management control
P, S, C 6 4 24 Procedures in place
Maintenance contractor on site
Decision to be made whether
to continue or abandon event
Re-deployment of stewards to
key control areas
If system cannot be repaired
decision to be made with
Gardai Commander on safety
and public order issues
6 2 12
Failure of Public
Address System
Loss of the ability to provide
information and instruction
P, S, C 6 4 24 Procedures in place
Maintenance contractor on-site
Use electronic scoreboard to
relay messages
Use of megaphones in key
areas
If system cannot be repaired
decision to be made with
Gardai Commander on safety
and public order issues
6 2 12
79
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Failure of
Electronic
Scoreboard
Loss of the ability to provide
information and instruction
P, S, C 6 4 24 Procedures in place
Use public address to relay
messages
Use of megaphones in key
areas
If system cannot be repaired
decision to be made with
Gardai Commander on safety
and public order issues
6 2 12
Failure of Radio
Network
Loss of the ability to provide
information and instruction to staff,
loss of overall management control
S, C 6 4 24 Procedures in place
Maintenance contractor on-site
Use of runners to relay
messages to key areas
Use of mobile phone network
# If possible (can be unreliable)
Use of Gardai and medical
radio network to relay
messages
If system cannot be repaired
decision to be made with
Gardai Commander on safety
and public order issues
6 2 12
80
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Failure of Internal
Telephone System
Loss of the ability to provide
information and instruction to staff,
loss of overall management control to
non-radio users
S, C 6 4 24 Procedures in place
Request Maintenance
contractor on-site
Use directional public address
to relay messages
Use of runners to relay
messages to key areas
Use of mobile phone network
# If possible (can be unreliable)
Use of Gardai and medical
radio network to relay
messages
If system cannot be repaired
decision to be made with
Gardai Commander on safety
and public order issues
6 2 12
81
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Crowd Surge #
Inside and Outside
the Ground
Injury or Fatality P, S, C 10 4 40 Procedures in place
All ticket event with seat or
section allocation to avoid
overcrowding
Deployment of stewards to
monitor area for crowd
distress
If overcrowding assessed PA
and stewards will be used to
redistribute crowd
Access to area controlled and
contained
If there are signs of crowd
distress, crush or if surge is
likely to lead to injury then
stewards and Gardai will be
deployed to area
If there are signs of crushing
then partial evacuation will be
undertaken to relieve pressure
# e.g. onto the pitch
First Aid and Medical staff will
be deployed to the area to
monitor and treat as required
Decision will be made whether
to declare an emergency
10 2 20
82
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Pitch Incursion
Personal Injury, Violence, Threats to
Players, Officials and VIP!s
P, S, C 4 4 16 Procedure in place
Liaison between Gardai and
UCD
Designated Pitch Stewards
Action to be taken to contain
incursion
Deployment of extra
personnel to forestall further
incursion
Action taken to prevent
confrontation between
supporters
Designated Pitch exit route
If Pitch clearance not possible
then decision to be made to
abandon the game
Stewards briefed on action to
be taken in the event of a pitch
incursion
4 2 8
83
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Delayed Kick Off
Personal Injury, Violence P, S, C 2 4 8 Procedures in place
Liaison between Gardai and
UCD
Liaison with the referee
Constant information provide
by PA and Scoreboard to
spectators inside and outside
the venue
Ensure adequate turnstiles
open to deal with late arrivals
2 2 4
Lock # Out
Injury, Fatality P, S C 2 4 8 Procedures in place
All ticket event with seat
allocation to avoid
overcrowding and lock-out
requirement
Liaison between Gardai and
UCD
Constant monitoring of
numbers outside the ground
Control of crowd movements
to prevent surging
PA used to inform Crowd
outside Venue that the event is
a sell out
2 2 4
84
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Disorder / Protests
inside the Ground
Injury, Fatality P, S, C 6 4 24 Procedures in place
Liaison between UCD and,
Gardai
Decision on level and nature of
intervention required by Event
Controller
Record details for evidence
purposes
Deployment of extra
personnel to prevent further
disorder
6 2 12
Large Scale Ticket
Forgery
Injury, Violence P, S 4 4 16 Procedures in place
Tickets have recognised
security system
Liaison with UCD and Gardai
Seizure of all forgeries
Brief all admission gates on
identifying factors of forgeries
Outer Cordon ticket check in
operation
4 2 8
85
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Abandoned Game
Injury, Violence P, S 4 4 16 Procedures in place
Closure of entrance gates if
ground already open
If ground not open all media
used to advise home and away
supporters
Spectators stopped at all
Gardai cordons and informed
Spectators informed of refund
or re-match policy
Megaphones used on
approach routes to advise
spectators
Liaison between UCD and
Gardai
4 2 8
86
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Public Gaining
Access to
unauthorised areas
Falls, Trips, Abrasions, Slips,
Crushing Injuries, Struck by Objects,
Injury through contact with live
services
P 8 4 32 All contractors are to made
aware of Event Organiser and
UCD safety requirements
Venue will ensure all areas
must be made as secure as
reasonably practicable with
manned control through
access points
Gates and doors to private
areas to be kept closed
Temporary electrical
equipment will be routed
through safe areas and / or
covered with protective
material
8 2 16
Pyrotechnics
and/or special
effects
(If Used)
Burns, Injury P, S, C 6 4 24 Risk Assessment and method
statement supplied by
specialist contractor
6 2 12
Plant and
Equipment
Faulty equipment, untrained
operatives
P, S, C 8 4 32 Ensure all equipment has been
inspected and tested
All operatives have been
trained and hold appropriate
certification
8 2 16
87
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Toilet Provision Health Hazard and Overcrowding P 2 4 8 Toilets serviced by contract
company
Stewards aware of alternative
toilet locations and direct
public as appropriate
2 1 2
Stewarding Event Injuries due to environmental
hazards
S, C 4 4 16 Security management to
undertake pre-event
inspections
Contingency plans and
procedures in place
4 1 4
Stewarding Event Protracted Duty / Inclement or Hot
weather # Heat, Cold, Stress or
Dehydration
S, C 4 4 16 Security managers will ensure
all staff receive regular breaks
Security companies to provide
appropriate clothing in
accordance with weather
conditions
4 1 4
Stewarding Event Injuries due to inadequate
preparation
S, C 4 4 16 Intelligence assessment with
UCD and Gardai
Review procedures from
previous events
Ensure sufficient number of
stewards
Contingency plans in place
4 1 4
88
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Cable Runs Trip Hazard, Head Hazard, Damage
to other equipment or fixings
P, S, C 4 4 16 At all times close attention
must be made to the
installation of cables
W here cables are at ground
level they must be matted,
ramped or run close to the
wall to minimise Trip Hazards
W here cables are run overhead
then existing runs should be
followed. W here this is not
possible then discussion with
venue management should
take place as to the best
possible route
At no time should overhead
cables be tied off to anything
other than the supports
installed for this purpose
Cables must be secured by
cable ties, no string or chord
must be used
At no time should cables be
secured to busbars or other
electrical services
W here cables run at Pitch level
the access covers must be
replaced so as not to present a
trip hazard
4 2 8
89
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Excessive Hours
W orked
Accidents or Ill Health caused by
Tiredness
S, C 4 4 16 Restrictions on staff generally
working more than 16 hours
per day
4 1 4
Stewarding
Traumatic
Incidents
Post Traumatic Stress Disorder S, C 4 4 16 Awareness by all senior
management
Knowledge of access to
counselling
4 1 4
Incident / Accident
Reporting
Injuries or near misses P, S, C 6 4 24 All accidents or incidents must
be reported
As many details as possible
must be given to allow proper
investigation
All accidents must be reported
to the event safety officer
Accident form to be completed
6 2 12
90
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


General Public
Safety
Injury or Fatality P 8 4 32 External and Internal Planning
Meetings held
Tactical and Risk Assessment
meetings held
Comprehensive safety
management structure and
event management plan
Ground Rules and Regulations
Management of Spectators by
adequate numbers of
stewards, security and Gardai
Continuous monitoring by the
Safety Officer, Event Control
and Senior Gardai Officers
8 1 8
Vandalism
Structural Damage to Venue S, C 2 4 8 Security and Gardai presence
within the Venue
Vandals ejected
Ground regulations in place
2 1 2
91
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Violence
Racist Abuse
Offensive Chanting
Violence against staff and opposing
fans, due to alcohol, malice, etc.
S, C 4 4 16 To the best of ability all
organisations should ensure
staff are not working in
isolation
All organisations should
ensure staff have knowledge
of communications structure
Personnel should request
assistance at first signs of
aggression
All personnel should remain
non-confrontational
Gardai available throughout
the venue
4 2 8
First Aid
Treatment not immediate or
inappropriate
P, S, C 8 4 32 Access to trained first aiders
Doctor on site in accordance
with specifications in Event
Management Plan
8 1 8
92
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Field of Play Sporting Injury S, C 6 4 24 Playing area to be inspected
immediately before play to
ensure the playing area is safe
and fit for use
W eather conditions will be
monitored for safety
implications
Players will warm up before
play and undertake cool down
exercise after play
6 2 12
Flares
Burns, Injuries P, S, C 6 4 24 Flares prohibited within the
ground
Searches carried out upon
entry
Fire Safety Stewards on duty
to deal with flares
Extinguishers available
throughout the ground
Flare users approached once
flare has extinguished and
referred to Gardai
6 2 12
93
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Crowd Movements
Ingress
Egress
Half Time
Overcrowding, Crushing P 10 4 40 Procedures in place
All ticket event with seat or
sector allocation to avoid
overcrowding
Monitoring of crowd
movements by CCTV
Deployment of stewards to
monitor area for crowd
distress
If overcrowding assessed PA
and stewards will be used to
redistribute crowd
If there are signs of crushing
then partial evacuation will be
undertaken to relieve pressure
# e.g. onto the pitch
First Aid and Medical staff will
be deployed to the area to
monitor and treat as required
Decision will be made whether
to declare an emergency
Directional signage within and
outside the venue
10 1 10
94
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers


Subject Area


Hazards and Effect


To Whom

Severity Rating x
Likelihood =
Primary risk
based on no
controls
S x L = R


Existing Control
Measures

Severity Rating
x Likelihood =
Residual Risk


S x L = R


Action Required Where
Risks are Not Adequately
Controlled


Other
Comments


Offensive
Flags/Slogans
Violence P 2 4 8 Security and Gardai presence
within the Venue
Offensive materials
confiscated
Ground regulations in place
Offender ejected if persists to
continue with offence
2 1 2
Persistent standing
on seats
Risk of Injury P 2 4 8 Security and Gardai presence
within the ground
Persons asked to not stand on
seats by stewards
Ground regulations in place
Offender ejected if persists to
continue standing on seat
2 1 2
95
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers



74. STRUCTURES

Any structures in use will be constructed in accordance with good engineering and
building practice. The design and erection of these structures will be carried out
under supervision of a suitably qualified Chartered Engineer. The Chartered
Engineer will certify, before the event that the works have been carried out in
accordance with relevant standards.
Structural design

The design of temporary structures will be strictly in accordance with paragraphs
14.3-14.7 of the Code of practice for Safety at Sports Grounds, Department of
Education, 1996.

Positioning

Temporary structures are sited in locations that are capable and suitable of
accommodating dead and imposed loads.
Construction M ethod

A method statement will be submitted by the Temporary Structure Construction
Company to the Safety Officer for transmission to DLRCC. The method statement
will demonstrate that the requirements of paragraphs 14.11-14.15 the $Code of
Practice for Safety at Sports Grounds%, Department of Education, 1996 is being
complied with. In addition the statement will demonstrate that the measures
referred to in paragraphs 359-404 of $The Event Safety Guide%, Health and Safety
Executive, 1999 is being complied with.
96
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers

M anagement during use

The Safety Officer will ensure that the temporary structures are used in accordance
with the planned use. Access to bracing elements or the areas under the temporary
structures will be prohibited by stewards. Particular attention will be paid to the
areas under the structures to ensure that there is no build up of combustible material.
75. ELECTRICAL INSTALLATIONS

The electrical installation at the Event will be adequate for normal and emergency
conditions. Auxiliary power will be available to enable emergency lighting and all
other electrical powered safety equipment to operate for up to three hours after
failure of normal supply. Loudhailers will be available as a fail-safe measure, and
will be easily located. Electrical installations will comply with the requirements of
ETCI regulations. The installer before the event will certify compliance. A duty
electrician will be available (on call) to the event controller throughout the events.
The requirements of Chapter 21 of the Code of Practice for Safety at Outdoor Pop
Concerts, Department of Education, 1996 will be complied with. In addition, the
requirements of Paragraph 427-456 of The Event Safety Guide, Health and Safety
Executive, 1999, will be complied with.
76. PRE-MATCH ENTERTAINMENT
Any pre-match entertainment and planned special events/effects will be detailed
within the General Instructions. All appropriate legislation pertinent to special
effects will be adhered to and appropriate authorities informed.
97
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
77. BABIES
A child is a spectator, irrespective of its age and should therefore count towards
the total capacity of the venue.
If the child is old enough to occupy a seat it should be allocated one. If it will
clearly remain on an adult!s lap at all times, it need not be allocated a seat.
However, in order to prevent the permitted capacity being exceeded, a seat
somewhere in the area concerned will not be sold.
The safety officer and the stewards in the area concerned will be made aware of
the presence of a babe in arms in case an emergency should arise.
78. LARGE FLAGS

Very large spectator flags being unveiled and then passed over the heads of
spectators from one end of a stand to the other create something of a spectacle
and keep spectators "entertained" prior to a match. However, the practice does
raise some safety issues which need to be balanced against the entertainment
provided.
UCD is aware that the use of such flags is banned at some clubs, whereas at
others their use is not only approved but the club also provides storage for what
in some cases can be an extremely large flag.
UCD considers the question of whether or not to allow the use of such flags is
best determined locally in discussion between UCD, the safety consultants and
the Gardai. This will enable all relevant local circumstances including the design
of the stadium, the size, fabric and intended use of the flag and any other safety
or public order considerations to be taken into account.
98
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
79. RESTRICTIONS
No vehicles, concession stands, or temporary structures are permitted within the
ground.
TRAFFIC M ANAGEM ENT AND PARKING
Parking is only permitted in designated parking locations on the UCD Campus.
Clamping is in operation 7 days a week.
Players may be set down at the changing rooms by coach following which the
coach must park in the designated coach parking area adjacent to the Conway
Institute.
All spectator coaches must park in the designated coach parking area adjacent to
the Conway Institute. There must be no coach parking anywhere else on site.
Further information can be obtained from the UCD Traffic M anager on 716 3082.
Officials may park in the designated bays on the road leading to the Greenfield
Park gate adjacent to the stadium.
Spectator access to UCD is via the N11 and Clonskeagh entrances only.
The road leading to the Greenfield Park gate must be kept clear at all times in
order to facilitate emergency vehicle access.

99
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers

RECORDS AND M AINTENANCE
80. INTRODUCTION
Tests and inspections will be carried out by UCD and records kept as specified. Any
defect found as a result of those tests and inspections or otherwise will be recorded in
a Defects Log Book which will also record when the defect is discovered and when
remedied.
All defects and deficiencies will be reported to the Safety Officer as soon as it
reasonable possible but at no time more than 24 hours after discovery.
81. EVERY FIXTURE
Before a fixture the Safety Officer will
(i) Inspect the general condition and state of maintenance of the ground paying
particular attention to the condition of each stairway, exit route, access route
and directional sign
(ii) Inspect all gangways and exit routes for obstructions and ensure that they are
capable of being used to their full capacity
(iii) Examine each crush barrier and balustrade for corrosion, deformation or any
other visible weakness, test exit doors and gates to ensure that they are easily
and fully operable.
(iv) Remove and dispose of all potential missiles, rubbish and combustible waste
and clear each exit, stairway, exit route, boiler room, electrical intake room, void
and means of access for emergency vehicles of goods, litter, combustible
materials or other hazards.
(v) Examine all exit doors and gates (including those in perimeter or radial fences)
whether manually or electronically operated
(vi) Inspect the general condition and state of maintenance of the ground paying
particular attention to the condition of each stairway, exit route, access route
and directional sign
(vii)Inspect all gangways and exit routes for obstructions and ensure that they are
capable of being used to their full capacity
100
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
(viii)Examine each crush barrier and balustrade for corrosion, deformation or any
other visible weakness, test exit doors and gates to ensure that they are easily
and fully operable.
(ix) Remove and dispose of all potential missiles, rubbish and combustible waste
and clear each exit, stairway, exit route, boiler room, electrical intake room, void
and means of access for emergency vehicles of goods, litter, combustible
materials or other hazards.
(x) Examine all exit doors and gates (including those in perimeter or radial fences)
whether manually or electronically operated
(xi) Inspect all voids beneath stands, all kitchens and food preparation areas and all
other areas particularly vulnerable to fire for combustible materials or other
hazards
(xii)Ensure that the required fire fighting equipment is in position and available and
(xiii)Inspect first aid rooms and the equipment and supplies held there
(xiv)Inspect the playing surface for debris such as broken glass
82. GENERATORS
Any generator and associated engine will be tested in accordance with the
manufacturer!s instructions by a competent person (including a qualified electrician
on the ground staff) not more than 48 hours prior to a fixture. It should include a
simulated mains failure test with the generator taking up its prescribed load within 5
seconds. The results of such tests will be recorded in a log book.
83. FIRE AND EMERGENCY SYSTEMS
The telephones, fire alarms, emergency lighting, fire detectors and public address
system, including the repeater, will be tested in accordance with the methods laid
down in IS 3218 Part 1 not more than 48 hours prior to a fixture (including a test from
the secondary source of power supply) and the results recorded in a log book.
101
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
84. TICKET COUNT
The ticket count system is agreed 24hours prior to the event.
85. STEW ARDS
Stewards will be briefed on their general and emergency and a record of the briefing
kept in a log book.
86. FIRST AID
The Safety Officer will liaise with the first aid supplier to ensure that First Aid
equipment and materials are maintained at the required level.
87. MONTHLY INSPECTIONS
a) Fire Extinguishers
Monthly inspections of extinguishers, will be carried out by Grounds Staff to ensue
that extinguishers are in their correct positions and have not been discharged or
suffered a pressure loss or damage. The results of the inspections will be entered in a
log book.
b) Generators
Any generator and associated engine used to provide alternative supplies will be
tested by a competent person. The generator will be started under simulated mains
failure and tested on full load for not less than one hour. The results of the tests will
be recorded in a log book.
88. BI-ANNUALLY
102
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
Fire Fighting Equipment
All fire fighting equipment will be inspected by a competent person twice a year.
89. QUARTERLY
Escape Lighting
If provided any escape lighting engine generator and control gear will be tested by a
competent person and a certificate to the effect that they are in efficient working
order will be available for inspection
Alarm Systems
The manual electric fire alarm, automatic fire detection equipment, telephone system,
public address system will be tested by a competent person and a certificate
confirming that they are in a satisfactory condition.
90. ANNUALLY
Training
One evacuation training sessions will be carried out every 12 months and the details
recorded in a log book.
Barriers and Fencing
Inspections will be made of the ground, including crush barriers, boundary walls,
fences, gates and including all buildings, structures, components and installations, by
a competent person
A 25& representative sample of crush barriers, handrails and other structural crowd
control elements will be tested every 12 months. Each year, the sample will be
different so that all crush barriers and handrails are tested once every 4 years. The
103
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
25& sample will not include any which, following inspection, are tested as a result of
doubts as to their integrity. A certificate of testing will be available for inspection.
The certificate will list and identify the items to which it refers and confirm that they
are in such condition as to perform safely their required functions from the date of
the certificate. The testing will be carried out, and the certificate signed by the
following.
! a Chartered Structural Engineer
104
Eamon O!Boyle and Associates, Chartered Fire and Event Safety Engineers
ENVIRONM ENTAL FACILITIES
91. SOUND
It is accepted that during the course of the operations sound emissions may impact
upon residents in the area. UCD are committed to keeping emissions as low as
possible consistent with patron!s enjoyment of the Event

92. SANITATION
Toilet facilities will be provided in agreement with Local Authority requirement. It is
expected that the event numbers will comprise of a 70/30 mix of male female
patrons. The contractor providing the toilet facilities will ensure that adequate staff
to maintain the toilet in a clean and operational condition.


APPENDIX A

SAM PLE GENERAL INSTRUCTIONS
!
GENERAL INSTRUCTIONS

"""".VS """".
" """"" 2007



Name Radio Ch.

Event Controller
Event Safety Officer
Chief Steward
PA Announcer

Segregation Required YES / NO


Event Organisers Representative

UCD Liaison


Garda Liaison

St John!s Ambulance Liaison

Concession Liaison


EVENT DAY SCHEDULE
----hrs UCD Venue Handover
----hrs Playing surface inspected for debris
----hrs Event Control Operational
----hrs First Aid Control Operational
----hrs Security Control Operational
----hrs Public Areas closed to vehicles
---- hrs Stewards Briefing
---- hrs Doors open to Public
-----hrs #
---- hrs Players W arm-Up
---- hrs Floodlights on
----hrs Kick-Off
---- hrs Half Time
---- hrs Estimated Finish


DEPARTM ENTAL INFORM ATION

1. TICKETING

1.1.SAME DAY SALES YES/NO
1.2.TICKET COLLECTION LOCATIONS
1.3.TICKET ENQUIRIES TICKETMASTER
1.4.DISABLED SEATING
1.5.ENTRANCES IN USE
1.6.STERILE / UNSOLD AREAS
1.7.TICKET SALES TO DATE
2. SECURITY

2.1.GARDAI
2.1.1. NUMBER INSIDE
2.1.2. NUMBER OUTSIDE
2.1.3. ENTRANCE SEARCH YES / NO
2.2.PASSES
2.2.1. STANDARD UCD PASSES IN USE YES / NO
2.2.2. MEDIA / TV PASSES ISSUED YES / NO
2.2.3. OTHER PASSES IN USE YES / NO
2.3.COACH MOVEMENTS
2.3.1. ARRIVAL TIME
2.3.2. PARKING
2.4.PROHIBITED ITEMS
2.4.1. STANDARD GROUND REGULATIONS YES/NO
2.4.2. OTHER ITEMS NIL
2.4.3. PLASTIC BOTTLE TOPS ON / OFF
2.4.4. CONFISCATE BOTTLES YES / NO
2.5.STAFFING
2.5.1. SEATING STEW ARDS
2.5.2. EXIT GATE STEW ARDS
2.5.3. ENTRANCE STEW ARDS
2.5.4. GENERAL STEW ARDS
2.5.5. SEGREGATION STEW ARDS
2.6.SIGNAGE
2.6.1. GROUND REGULATIONS BOARDS YES / NO
2.6.2. EXTRA PROHIBITED ITEMS YES / NO
2.6.3. EXTERNAL SIGNS FOR FOREIGN SUPPORTERS YES / NO
2.6.4. DO NOT ENTER FIELD OF PLAY YES
2.7.PITCH PRESENTATION YES / NO
2.8.VIP!S YES / NO
3. CAR PARKING
3.1.STAFF PARKING
3.2.DISABLED PARKING
3.3.PLAYERS AND OFFICIALS
3.4.PUBLIC PARKING
4. CONCESSION UNITS
4.1.1. NUMBER
4.1.2. LOCATIONS
5. FIRST AID
5.1.DOCTORS
5.2.NURSES / FIRST AIDERS
5.3.PITCH TEAM
5.4.MEDICAL UNITS
5.5.AMBULANCE
6. PRESS
6.1.PRESS LOUNGE
6.2.NUMBERS
6.3.POST MATCH INTERVIEW S YES / NO
6.4.PITCH PHOTOGRAPHERS
7. COM M ERCIAL
7.1.RIGGING SCHEDULE
7.1.1. W HO
7.1.2. CRANE ON SITE YES / NO
7.1.3. EXTERNAL COMMERCIAL LIAISON
7.1.4. RISK ASSESMENTS YES / NO
7.1.5. METHOD STATEMENT YES / NO
7.2.ADVERTISING BOARDS
7.2.1. AD-BOARDS IN USE YES / NO
7.2.2. ALL SIDES YES / NO
7.2.3. SIZE
8. M ISCELLANEOUS
8.1.OTHER ACTIVITY ON THE UCDCOMPLEX
8.2.CHARITY COLLECTIONS
8.3.TRAINING SESSION / VISITS
8.4.INTERPRETERS
8.5.LOST CHILDREN
8.6.OTHER
DISTRIBUTION



APPEND

SAM PLE PRE-EVENT M EETING AGENDA



!
PRE-EVENT M EETING AGENDA

"""".. VS """".
" """"" 2007

1. Schedule of Day
' Timetable
' Presentations
2. Ticketing
' Anticipated Attendance
Same Day Sales
' Collection Operation
' Disabled Areas
3. Health and Safety
' Temporary Structures
' Vehicle Movement Curfew
' Pre-Event Checks
4. Press and M arketing Activities
' Press Activity
' Publicity
5. Television
' Rights Holders
' Non Rights Holder Crews
' Camera Positions
6. M edical
' No of Doctors
' No of First Aiders
' No of Ambulances
7. Security
' Match Policing
' Security
8. Commercial and Sponsor Activities
' Sponsor Activity
' Other Commercial Activity
9. M iscellaneous
' Policy on Alcohol Sales
' Charity Collection
' Other Events on The Complex
' Any Other Business



APPENDIX C

CONTINGENCY PLANS


FIRE
- Immediate Notification of Discovery of Fire
- Immediate Response to Incident
Action in the event of activation of fire alarm system
Evacuation and cordoning of immediate area
W hether and how to evacuate all or part of the ground
Deployment of additional security stewards in affected areas
Identification of location, description and severity of incident
M easures to prevent fire spreading
Safety of personnel
BOMB THREAT / SUSPECT PACKAGE
- Immediate Notification of Receipt of Bomb Threat or Discovery of Suspect Package
- Immediate Response to Incident
Search Procedures
W hether and how to evaluate all or part of the ground
Evacuation and cordoning of immediate area
Deployment of additional security stewards in affected areas
Instructions not to examine suspect package but to clear area
Possible restrictions on use of radios near suspect package. Use of
other means of communication
Notification to Gardai in accordance with agreed procedures
Liaison with Garda
DAMAGE TO STRUCTURES
- Immediate Notification of Structural Damage or Defect
- Immediate Response to Incident
Evacuation and cordoning of immediate area
W hether and how to evacuate all or part of the ground
Deployment of additional security stewards in affected areas
Immediate inspection of damage or defect
Liaison with Authorities
Arrangements for ensuring no use of area closed due to damage or defect, until
repaired to satisfaction of Structural Engineers


GAS LEAK
- Immediate Notification of Discovery of Gas Leak
- Immediate Response to Incident
Evacuation and cordoning of immediate area
W hether and how to evacuate all or part of the ground
Deployment of additional security stewards in affected areas
Identification of location, description and severity of incident
Turning off gas
Action to extinguish any naked flames
Safety of personnel
Notification to emergency gas service / fire service and supply of information
Action when gas service / fire service declares area safe

CROW D SURGE / OVERCROW DING
- Immediate Notification of Actual or Likely Incident
- Immediate Response to Incident
Deployment of security stewards to monitor crowd densities
If overcrowding # use of security stewards and PA messages to redistribute
crowd
If signs of crowd distress, crush or if surge likely to lead to injury # deployment
of personnel to area concerned.
Notification to emergency services
Deployment of first aid/medical staff
If problems not quickly resolved # whether to halt the fixture and declare
emergency
PITCH INCURSION
- Immediate Notification of Incursion
- Immediate Response to Incident
Action to clear pitch
Location to which patrons on pitch should be taken
If pitch incursion after a fixture action to disperse patrons
If ground clearance impossible during fixture-whether, after consultation to
abandon match.
Action to escort players and match officials to safe area
Liaison with Gardai
Action to contain extent of pitch incursion
Deployment of personnel to forestall further incursions
Action to contain or prevent confrontation


DISORDER INSIDE THE VENUE
- Immediate Notification of Location, Nature and Scale of Disorder
- Immediate Response to Incident
W hether and if so scale of intervention
Nature of intervention
W ho is to undertake intervention
Location to which offender(s) should be taken
Deployment of personnel to prevent further disorder
Liaison with Gardai
W hether to halt race meeting and declare emergency
W hether Garda take overall command in part / whole of ground
Return of overall command to Ground M anagement
Recording of details for evidence purposes

EVACUATION
- Immediate Notification of need for partial or total Evacuation of the ground
- Immediate Response to Incident
Use of parts of the complex as evacuation routes in some scenarios
Patrons with special needs e.g. disabled
Players and match officials
Dispersal of patrons outside ground
Contingency arrangements in event of unforeseen car parking or other obstructions on
the designated evacuation routes outside the ground
Training of security stewards and management personnel
Pre-prepared written instructions to personnel
Awareness of specific responsibilities
Functions of Control Room
Liaison with Gardai and other emergency services
W hether Gardai (Emergency Controller) assume overall command
Use of recognised code words to signify evacuation of the ground
W arnings / instructions to patrons
Procedure when normal situation restored


RADIO COMMUNICATIONS SYATEM FAILURE
- Immediate Notification of Partial or Full Failure of Radio System
- Immediate Response to Incident
Contacting maintenance engineer
Alternative means of communication
Use of security stewards to relay messages
Use of any back up radio channels
Use of any telephone system / electronic boards
Use of Gardai to relay messages
PUBLIC ADDRESS SYSTEM FAILURE
- Immediate notification of partial or full failure of PA System
- Immediate Response to Incident
Contacting maintenance engineer
If system cannot be repaired # consultation with Senior Garda Officer present,
on safety and public order issues
Liaison with Garda on emergency message arrangements
Use of video screens
Issue of loud hailers to security stewards in affected areas.
Instructions to security stewards to transmit predetermined messages
CCTV FAILURE
- Immediate notification of failure of CCTV system
- Immediate Response to Incident
Contacting maintenance engineer
If system cannot be repaired # consultation with Senior Garda Officer present on
safety and public order issues
Redeployment of security stewards as considered necessary

APPENDIX D

SCHEDULE OF DRAW INGS


Drawing No Title Scale
EV 001 Site Layout
EV 002 Entry & Exit Routes
EV 003 Emergency Scenario 1
EV 004 Emergency Scenario 2
 

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